We have an exciting opportunity for an Administration Assistant to join the Education Programs and Support team within our Education and Integrity Portfolio to support meaningful projects and initiatives that will enhance the outcomes for students.
This role could be for someone early in their career or someone looking to step back, or anyone in between.
Our ideal candidate will thrive in being organised, have excellent attention to detail, accuracy, efficiency and communication skills, together with a willingness to learn and a positive customer orientated attitude.
If this sounds an opportunity made for you, we invite you to join the Victorian Catholic Education Authority (VCEA) as the Administration Assistant, Project Support.
This role is a * 1 year fixed term position * , with possible opportunity to extend. Why work with VCEAAs the peak body for Catholic education in Victoria, VCEA provides employees an opportunity to help shape the future of Catholic education across the state.
VCEA is the voice of Catholic education in State and national matters; we receive and distribute funding from state and federal governments for Catholic schools. Providing strategic leadership and planning to ensure proper governance in Catholic education statewide.
VCEA offers a central city office location, competitive remuneration (reflecting your experience), with generous benefits (including tax-advantageous salary sacrifice options), and opportunities for career development.
These benefits combined with our commitment to work life balance make VCEA an employer of choice.
What you will doThe Education Programs and Support team is responsible for the financial administration, management and governance of state-wide education, health and wellbeing programs, education grants and partnerships for Catholic schools.
The Administration Assistant, Project Support will provide high level administrative support in sector wide strategic programs and initiatives.
The role will support program officers within the Education Programs and Support team and assist with the smooth running of projects.
What you'll bringAdministrative Skills: A high degree of attention to detail and accuracy in filing (paper and electronic) and office management.
ICT Skills: Excellent ICT skills with strong competency in the use of Microsoft Office suite, online platforms such as Canva and other relevant applications.
Communication: Stellar communication skills. An active listener who is always respectful to others and accepting of feedback.
Interpersonal Skills: Well developed interpersonal skills, ability to effectively communicate with stakeholders, manage correspondence and a demonstrable capacity to work effectively in a team environment.
Information Management: Consistent adherence to maintaining high-level confidentiality and appropriate handling of sensitive data. Strong awareness of Privacy obligations, policy, and procedure.
Organisation: Excellent ability to liaise and coordinate with various staff groups, and external private and public sector agencies, including Church agencies. Significant experience in coordinating meetings for senior leadership in a complex organisation.
Be able to organise and assist with the preparation of meetings.
Procedures: An ability to understand internal and external procedures and compliance requirements across the education sector.
Initiative and problem-solving: A high degree of flexibility when managing conflicting demands and priorities. Ability to self-direct where appropriate, remaining proactive whilst agile in response to the changes of a dynamic working environment.
Qualifications and ExperiencePrevious experience in business administration or supporting the administration of projects. Ideally gained within education or related sectors, would be highly regarded.
Post secondary qualifications in Business Administration, Information Technology studies, Media or other related field is desirable.
A note on inclusion and how to applyIf you are ready to make a difference in Victorian Catholic education, please submit your resume and a cover letter demonstrating how your skills and experience align with our requirements and make you the standout applicant for this role.
We are committed to ensuring our recruitment process is inclusive and accessible for anyone who wishes to apply.
If you would like further information about this role, or require any adaptations or additional support for your individual circumstances so you can perform at your best during the application or recruitment process please reach out to: [email protected] Advertising will end on: 15 November 2024.
We will be reviewing applications as they are received. Should we we find a suitable applicant we close the role early; therefore please don't delay your application.
Due to the volume of applications received; only successful applicants will be contacted.
Successful candidates will be required to undergo a pre-employment National Police History check, obtain a Working with Children Check and provide evidence of Australian Citizenship or Visa.