MAINTENANCE ADMINISTRATOR ASSISTANT Hamilton Island is looking for an experienced Administrator Assistant to join their Maintenance team.
Responsible for providing efficient administration support for the Maintenance department, ensuring a high level of customer service is provided.
Make sure all requests are followed up to ensure the smooth running of the Maintenance Operation.
Your Benefits Subsidised accommodation, staff discounts and benefits inc. $15 pw Sports Club membershipIsland wide Staff Benefits and DiscountsLive within one of Australia's most sought after holiday destinations!Your Role Ensure effective management of the Asset Maintenance System.
Including but not limited to, recording task to correct asset, entering in new asset and managing schedules.Completing end of month dutiesCarry out TimeTeq approvals: ensure effective rostering, monitor, and report absence due to sick leave etc.Ensure all compliance and safety documents are filed accordinglyAnswer the telephone in a prompt, professional, and courteous manner, screening all calls and directing them to the appropriate person or taking messages where necessaryRespond to email requests in a prompt and professional mannerEnsure effective communication to customers is maintained at all times, making them aware of any delays to response, expected time of completion, or any other disruptions.Assist the management team with generating reports, meeting requests, transcribing minutes, accommodation bookings, and any other requestsGreet all customers and employees professionally and courteously at all timesOrder any office supplies as neededMaintain effective communication with senior maintenance employees and all other employees ensuring they are kept up to date with all relevant company information.Ensure the office is kept clean and tidy at all timesAssist with organizing Maintenance employees' attendance to trainingEnsure all confidential matters and records are maintained appropriatelyEnsure all allocated vehicles are maintained in a clean, safe, and roadworthy condition at all timesDisplay and uphold the HIE Values, as well as demonstrate a commitment to adhere to HIE policies, procedures, and guidelinesPositive attitude and behaviour to be demonstrated at all timesConduct all work in a safe manner and ensure all compliance requirements are fulfilled in accordance with Industry regulationsEnsure quality control and effective time management is maintained at all timesDemonstrate respect for HIE; management, requests, and equipmentBe responsible for all actions, work, language used, and behaviours; you will be accountable to your management teamProvide up-to-date and accurate administration for all relevant processes within the maintenance departmentAnd other tasks/duties as directed by any HIE management.About You You have excellent personal presentation, communication, organisational, and interpersonal skills.
Your pleasant telephone manner combines with advanced computer skills (Microsoft Word, Excel, and Outlook).
About Us Part of the Whitsundays and in the heart of the Great Barrier Reef, Hamilton Island is one of Australia's most spectacular and sought-after holiday destinations.
Surrounded by pristine white beaches, and a kaleidoscope of coral and marine life, the island boasts 4 resort options, over 20 different culinary options, a championship golf course, a luxury Yacht Club, and of course the award-winning qualia resort.
Click 'Apply' to be taken to our Hamilton Island Careers page www.hamiltonisland.com.au/careers Hamilton Island is much more than a great place to work – it's an amazing career opportunity. Like us on Facebook: https://www.facebook.com/HIERecruitment Follow us on Linkedin: www.linkedin.com/company/hamilton-island
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