Administration Assistant

Our client is seeking a dedicated and detail-oriented Administration Assistant to join their dynamic team, for a 2 months assignment. This role offers an exciting opportunity to assist the project manager and team by managing project-related documents and information. This position is perfect for someone who thrives in a supportive, inclusive environment and has a passion for maintaining high-quality standards.
Key Responsibilities: Greeting and directing visitors, answering and routing phone calls, and handling incoming and outgoing mail to ensure a smooth and professional front desk experience. Overseeing office supplies and inventory management, coordinating maintenance and repairs for office equipment, and ensuring the office environment is clean, organised, and conducive to productivity. Managing, organising, and maintaining both electronic and physical documents. This includes ensuring proper filing, archiving, and retrieval of documents, as well as maintaining confidentiality and security of sensitive information. Assist Project Managers with various tasks such as meeting scheduling, agendas, attending meetings, minutes taking and dissemination, and any other administration tasks Prepare, coordinate, proofread and format all project documentation including submissions, tenders, fee letters, project reports, specifications, correspondence and other project documentation Key Requirements: Strong verbal and written communication skills Excellent organisational and attention to detail Proficient in MS Office tools Professional demeanour with strong interpersonal skills Previous experience in document management, including filing, archiving, and ensuring document security, along with general administrative support such as scheduling and data entry Opportunity to work in a supportive, inclusive environment Key role in coordinating cross-functional activities Chance to contribute to high-quality service delivery Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Putri Wardoyo on 08 9266 0912 for a confidential discussion.
About the job Contract Type: Temporary
Specialism: Secretarial & Business Support
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