About the RoleAs the Administrative Assistant at Wilam Hall, you will play a pivotal role in ensuring smooth day-to-day operations by providing friendly and professional support to students, staff, and visitors.
This position involves answering enquiries, managing general office tasks, assisting with accounts receivable and payable, and offering administrative support to the team.Your responsibilities will include: Providing front-line support by responding to general enquiries, assisting residents with daily issues, conducting tours, and maintaining noticeboards with up-to-date information.Delivering administrative support such as preparing correspondence, organising team meeting minutes, managing stationery, and assisting with equipment maintenance.Coordinating events and functions, including invitations, setup, refreshments, and supporting formal student dinners as required.Managing financial tasks, including petty cash handling, accounts payable and receivable, banking, and credit card transactions while ensuring compliance with University risk management and OH&S standards.
Who we are looking forYou will have strong verbal and written communication skills, with the ability to relate effectively to diverse individuals, alongside a commitment to delivering exceptional customer service.
Your problem-solving, negotiation, organisational, and time management abilities will enable you to work collaboratively within a small team, demonstrating initiative and respect for colleagues.You will also have: A diploma-level qualification with relevant work experience or an equivalent combination of education and practical experience.A genuine enthusiasm for working with students or young people, demonstrated through activities such as student leadership, tutoring, or involvement in youth groups.
For further information regarding responsibilities and requirements please refer to the attached PD.
Please note: Visa sponsorship is not available for this position.
This role requires current valid work rights for Australia.Your new team – Student and Scholarly Services (SASS)Student and Scholarly Services (SASS) handles student administration from recruitment to graduation.
The Executive Directorate, led by the Executive Director and Academic Registrar, manages student grievances, operational planning, and communications, while providing support to the Executive Director and sub-portfolio directors.What we offer you!In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses.
For more information check out our benefits page!The University of MelbourneWe're tightly connected with the community, both at home and abroad.
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If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion.
Please ensure your email is titled "Reasonable Adjustments Request".Aboriginal and Torres Strait Islander ApplicantsWe aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff.
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