Administration Assistant

Location: Melbourne | Southern MetropolitanJob type: Part time / From 23/01/2025Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference: 1433969Location ProfileKurrun Primary School opened Term 1 2023 and is located at 22 Allsburg Avenue, Officer, within the Cardinia Shire. The Bunurong people are the Traditional Custodians of the land on which the school is situated.Kurrun Primary School is provisioned for students in Prep to Grade 6 and consists of facilities for a long-term enrolment of 525. The school's facilities include:an administration building with a library, staff offices and amenities as well as specialist teaching areas for science and food technologytwo learning neighbourhood buildings, incorporating general purpose classrooms, flexible and collaborative teaching spacesa community hub building with a competition-grade gymnasium, canteen, music and drama spacea sports field.At Kurrun Primary School a set of guiding principles drive the development of the learning community:As a school, we are committed to supporting each staff member to experience professional fulfilment in their roleSchools make a significant positive difference in the lives of the children that they serve, and every staff member has a role in making a differenceIt is only by working together that we can meet the needs of the children that we serveWe live by the values of Inclusion, Courage, Aspiration, Respect and EmpathyWe all have a professional obligation to improve our practiceAll students can learn with the appropriate levels of support and challengeEvery child needs a championA strong sense of belonging and school connectedness is crucial for students, staff and families to maintain high levels of student learning and wellbeingEvery child has relative strengths and part of the role of education is to support them in identifying and further developing these strengthsSchools make the greatest difference when they work in partnership with students, families and the broader communityKurrun Primary School is a place where the joy of learning is sharedMissionKurrun Primary School's mission is to create and maintain a collaborative school community to empower and inspire students to become interdependent contributors to their community.ValuesKurrun Primary School's values are Inclusion, Courage, Aspiration, Respect and Empathy (I CARE).VisionKurrun Primary School's vision is for every student to be engaged with purposeful learning and making high levels of growth, every day.At Kurrun Primary School students will learn the fundamental skills, knowledge, understandings and attitudes to be highly literate and numerate members of society and to develop and maintain high levels of personal wellbeing in an ever-changing world.The Kurrun Primary School learning environment will be safe, orderly, supportive and stimulating. Diversity will be embraced and celebrated throughout the community, including the acknowledgement and celebration of Aboriginal and Torres Strait Islander peoples, histories and cultures.Strong collaborative partnerships will exist between students, staff, parents and the broader school community in meeting the individual learning and wellbeing needs of each student. Together we will inspire and support each learner to succeed as creative and curious thinkers, who are connected, adaptable and resilient citizens, displaying empathy and courage.Our objective at Kurrun Primary School is to:ensure that each student achieves high levels of learning and wellbeingdevelop a learning community that meets the learning needs of every student with a focus on academic, social, emotional, physical and creative needsbuild students' capacity to become interdependent learnersestablish and maintain a strong sense of belonging and school and community connectedness among students, staff and families.APPLICANTSApplications must address the specified Selection Criteria. Applicant responses to the Selection Criteria are requested to be a maximum of one page of standard 12-point text per criteria. Personal and other information should not exceed 3 pages. Please include your name in the title of your attachment. Please place your name on each page of the application and combine your CV and Selection Criteria responses into one PDF document. Applicants should provide the contact details of 3 referees, including email address and phone numbers.Position descriptions are reviewed regularly by the Principal and, with consultation, may change to support the school's needs and growth.Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.SC2 Demonstrated capacity to work and collaborate with others in a team environment.SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.SC4 Possess the technical knowledge and expertise relevant to the position.SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.SC6 A commitment to professional learning and growth for both self and others.SC7 Demonstrated capacity to successfully complete key tasks required of school administration including First Aid and parent/carer communication.RoleThe attendance requirement for this role is five days per week (37 hours per week).Working hours will be 8.30am to 4.30pm Monday to Thursday and 8.30am to 4.00pm Friday. Any attendance required at meetings outside these hours will be subject to the Time In Lieu policy.Attendance of up to two days before the start of the school year will be required. A regular leave purchase allowance will be paid for agreed time.An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).A role at this range may include:Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.Maintain and update office records, enrolment data, diary records, and basic written records.Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.Coordinate the delivery of administrative services within the school.In consultation with the principal, determine and manage work priorities within the school office.Develop and implement strategies to ensure effective administration procedures.Coordinate the implementation of requisitioning, purchasing and issuing procedures.Manage client reception and office operations.Liaise with school staff in regard to support requirements.Coordinate staff timetabling.Undertakes VASS and/or VET administration support.Supports the first aid facilities and assists in delivering first aid to students.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ****** Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx.
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