Our Luton Manuka office prides itself on being an inclusive, supportive, and positive team environment. We are now seeking the skills of a Full Time Administration Assistant team member who will be able to contribute to this culture.
You will be required to contribute to the provision of quality services by providing administrative support to Sales and Property Management staff.
Provide internal staff with professional administrative support including taking accurate and properly detailed messages, word processing duties, attending to routine correspondence and when required prepare written reports. As the first point of contact for most clients, endeavour to answer telephone enquiries in an efficient, friendly, and professional manner. Maintain familiarity with office listings, including property advertisements, so an enquiry can be directed to the most appropriate member of staff promptly. Process rental receipts from tenants in accordance with office procedures. Compile and transact the daily banking. Collect and distribute daily mail. Provide assistance in administration and maintenance of company records. Take responsibility for ordering necessary office supplies. Ensure the front office and reception is always clean and tidy. Maintain a high professional and ethical profile in accordance with industry and company standards. Provide administrative and secretarial support to the sales and property management teams as required. Process sales advice, advertising and market materials and standard letters. Liaise with vendors & third parties regarding administration of sales process. Prepare sales advice. Assist with enquiries for rental premises. Produce leases and general correspondence for the Property Management team if required. Collect rent from tenants and issue receipts using trust accounting package. Participate in key result area and key performance indicator review processes to establish areas for improvement. Qualities we look for:
Previous administration experience – organized, thorough, systems oriented, and high attention to detail. Experience in the Real Estate industry is desirable. Ability to use Microsoft Office including Word, Excel, Access, and PowerPoint. The ability to create a positive, everlasting impression with the most professional, courteous, and expedient manner and to continually strive for superior client service. Proactive, punctual, and reliable. As a prized member of the Luton group, you will be supporting a team of professionals, required to demonstrate initiative, work as an enthusiastic team member in accordance with the Luton routines and procedures, whilst always keeping in mind the overall business objectives.
If this sounds like the perfect opportunity for you or for someone you know please feel free to reach out to ****** or call Nancy on 02 6163 7*** .
APPLICATIONS FOR THIS POSITION CLOSE WEDNESDAY 6th NOVEMBER 2024.
Please note only successful applicants will be contacted for an interview.
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