Trinity Adventure Projects is seeking a flexible, highly organized and enthusiastic individual to join our team. We are encouraging applicants with significant executive, administration and data entry experience to apply for this position.
The Administration Assistant key responsibilities are:
Provide support and advice to the Director on administrative and operational issues as well as in relation to preparation of reports, briefs, memos, submissions, and executive correspondence,Maintain the Director's diary, including the organisation of meetings, appointments, conferences/seminars, accommodation and travel arrangements and screen and redirect enquiries to appropriate areas,Follow guidelines in relation to maintaining vehicle, building and equipment in line with departmental procedures and policies to facilitate the effective functioning.Develop, implement, maintain, and manage effective administrative systems, including systems relating to asset management, financial, human and physical resources, performance reporting and business processes, Provide timely, high-quality advice and support to the Director in relation to a range of administrative tasks and activities,Process orders and claims for payment, filing, record keeping, and collation of data and information specific to workgroup requirements,Provide quality services and demonstrate proficient knowledge of Microsoft Office (Word, Excel spreadsheets and accurate data input & PowerPoint presentations),Liaise with clients, members of the public, other Government Departments, and staff in relation to inquiries relevant to Trinity Adventure Projects,Provide information to internal and external clients regarding office services and procedures to promote quality customer service through reception (telephone and counter enquiries), email and other forums,Develop and maintain professional and collaborative relationships and communicate with internal and external stakeholders to achieve positive outcomes,Prioritize and coordinate activities in a team environment to meet deadlines, and to be flexible in a changing work environment,Performs ad hoc duties consistent with the responsibilities of the role as directed by the line manager.