About us: HFB is a well-established business services firm with offices in Hamilton, Coorparoo and Cleveland. More than an accountancy firm – we offer specialised services in a range of business solutions, including tax, business advice, SMSF, financial advice, IT & marketing, and more.
About the role: We are searching for a proactive and enthusiastic Administration Assistant to work in an autonomous and hands-on role providing day-to-day administrative support to our existing administration and accounting team based in our Hamilton office.
This role will require liaising with individuals at all levels of the organisation. Therefore, you will need to be able to demonstrate both a high level of initiative and a team-based approach.
The main responsibilities in this role will vary depending on current deadlines and staffing, including but not limited to:
Processing ASIC Annual Company Statements; Lodging corporate secretarial documents with ASIC and attendance to all ASIC reporting via NowInfinityCollation of tax returns, business activity statements and other client correspondence and attending to lodgementObtaining ATO portal reports and ATO correspondence and applicationsCollating Financial Statements and Income Tax ReturnsPreparing ABN, TFN & GST ApplicationsLiaising with the ATOSending information to clients on a scheduled basis, and verifying that all required information is receivedMaintenance of client databases and electronic document management systemsPreparation and collation of client documentationInteraction with clients, including scheduling appointments and correspondence via telephone and emailFiling and scanningReception reliefSupport team members with various administrative tasks as neededAbout you: You will have at least 5 years of administration experience ideally in an accounting or financial services business or studying towards a degree in AccountingGeneral knowledge of the Australian Taxation system will be highly regardedGeneral knowledge of ASIC Corporate Compliance will be highly regardedA high level of attention to detail with outstanding problem solving abilitiesExcellent communication skills (verbal and written)Ability to maintain confidentiality and handle sensitive informationStrong interpersonal relationship building skills and a 'can do' approachDemonstrated organisational skills to multi-task, work autonomously and with little supervision, prioritise workflow, take initiative, be flexible and adhere to deadlinesBe able to work in a teamAdvanced knowledge of the Microsoft Office Suite of products is required and experience with Xero would be preferableWe have a strong team culture built on trust and friendship, and this is something we value strongly – so if you are an Administration extraordinaire, who loves working in a team, we'd love to hear from you.