Administrative Assistants (Administration & Office Support)
It's never been a more exciting time to be joining Navantia Australia, one of Australia's leading companies in the Maritime and Defence industry.
Due to Navantia Australia's ongoing success, we have an exciting opportunity for an Administration Assistant to join the team out of its Garden Island, Sydney office. Operating under the Designer Support Contractor (DSC) contract, the Administration Assistant is responsible for supporting in the day to day management of the program office duties and administrative tasks.
To be successful in the role, you will have a can-do attitude and be proactive in your approach. In return you will be part of a successful team who promotes a fun and collaborative team environment.
In the role, you will: Provide administrative support, including but not limited to: Drafting correspondence as reasonably directed Managing various email boxes, as well as re-directing and/or responding to the enquires Handling, managing and distributing all incoming and outgoing mail Maintain and coordinate all program/office Meeting Room Calendar/s Processing expense claims Managing all documentation and correspondence relating to the office/program, including creating, updating and maintain templates Executive assistance Managing the dairies and/calendars of the program Director/office executive Managing, booking and/or assisting with the travel and/or accommodation for the program staff/office staff Code and enter invoices Answer, direct and/or respond to enquiries either via phone, face to face or email Escorting visitors, organising and/or operating program/office tours Managing new starter needs Arrange all required IT equipment, including required software and system accesses to ensure new starters will be fully operational on their first day of employment Ensure office induction, including an office walk through and WHSE induction Ensure they receive training in program/office procedures and processes Show use of SAP procedures • Ensure accurate records and comprehensive filing systems are created and maintained for auditing purposes Coordinate, organise and assist in the management of meetings, functions and events. Be the first point of contact for enquires from internal stakeholders (e.g IT, HR, Procurement etc) relating to any enquires for the program/office Raise all Program Office related SOLPEDs in SAP (covering all materials / parts and subcontract activities) Prepare and submit client invoices including any supporting documentation Prepare and submit quotes for maintenance taskings on consultation with the Program managers Other administrative tasks as reasonably directed As the ideal candidate, you will have: Proven skills and experience in an administration function Very strong interpersonal skills Good knowledge of Microsoft Office suite SAP experience Demonstrated ability to operate autonomously using initiative, sound reasoning, listening and decision making skills Demonstrated ability to deliver results in a high pressure environment Ability to communicate effectively and build and maintain positive relationships at all levels of the business and clients What it's like to work with Navantia Australia Navantia Australia plays a key part in the Australian government's Naval Shipbuilding Plan, we are committed to growing Australia's shipbuilding and sustainment capability and we want you to grow your career with us.
We recognise that it's our people who are our greatest asset and are committed to giving all employees the opportunity to grow their skills, gain valuable experience, develop professionally, and work on exciting diverse projects. We pride ourselves on being an equal opportunity employer and embrace culture of corporate diversity and workplace innovation.
We provide a range of benefits including:
Company Paid Parental Leave (12 weeks Primary Carer / 2 weeks Secondary Carer) Navantia Australia Flexible Work Policy (Up to 2 days per week Work From Home) Company paid Defence Reservist Leave – 4 weeks Employee Discounts Portal offering discounts from major retailers Salary sacrifice for Superannuation Novated Lease Training opportunities Spanish language classes Quarterly Employee Achievement Award Company paid shuttle bus from Garden Island Kings Cross Station Weekly fruit boxes all sites Employee Assistance Program (EAP) About Us: Navantia Australia specialises in project management, engineering services and through life support in the naval shipbuilding domain. We provide the Royal Australian Navy (Navy) with cross platform solutions through our heritage and evolved capability as an Original Equipment Manufacturer (OEM) and our platform integration expertise.
As the designer and through participation in the Destroyer Guided Missile (DDG), Auxiliary Oiler Replenishment (AOR), Landing Helicopter Dock (LHD) and LHD Landing Craft (LLC) programs, Navantia Australia has been a vital part of interesting, innovative and cutting-edge shipbuilding and sustainment activities. Navantia Australia also supports the Navy through provision of design compliant and product agnostic engineering upgrades to meet demands for capability advancements to accommodate for new and emerging threats.
Your application will include the following questions:
Are you an Australian Citizen?
What is your salary expectations?
Do you hold an Australian Defence Security Clearance?
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