Position ObjectiveTo provide integrated support on an operational level for our children and young people within an intensive therapeutic care or foster care setting whilst ensuring all systems are in accordance with relevant governing bodies.Key areas of workAcross all departments:Conduct client file audits in line with the Office of the Children's Guardian (OCG) guidelinesEnsure that Office of the Children's Guardian (OCG) standards, policies and procedures are being met, including but not limited to completing audits, performance monitoring and tracking systemsGather, store and manage accreditation evidence for the OCGUpdate client files in line with issues identified through file audits in collaboration with Caseworker.Undertake and coordinate initial set-up of internal client filesMaintain and monitor client files and information within internal filesEnsure all documents are saved on the Allambi Care server in line with client hard copy filesEnsure all client paperwork is filed into the client's file on a daily basisDocument meeting minutes and provide meeting reports to all stakeholders in a timely manner.Conduct performance monitoring through information collation on a continual basisLiaise with support services within Allambi CareProvide systems support – database entry and maintenance, scheduling, Key Performance IndicatorsManage systems for car bookings and maintenance of department vehiclesArchiving of client filesAdditional duties for Foster Care Administration Assistant:Maintain and Audit Foster Carer Files – hard copy and electronic.Audit, maintain and monitor Foster Carers database and AIMS where requested.Ensure up to date client information is requested from Community ServicesCollation and distribution of the Carer Newsletter as directed.Assist in Coordination of Carer events, calendars and ongoing training including; carer contact, training preparation and data collation.Assist in the Coordination of vehicle pool safety inspections, booking and database maintenance.Minimum requirements (Essential Criteria)Ability to perform data entry ensuring accuracy and concisenessAbility to utilise, record, store and retrieve information from client files to effectively complete tasksAbility to file and maintain client database records both digital and hard copyAbility to prioritise, organise and complete set tasks given according to demanding timelinesAbility to identify potential issues and aid in achieving positive outcomesAbility to negotiate and achieve positive outcomes when problem solvingAbility to work both independently and part of a teamExperience in the use of Microsoft Office applications – word processing, spreadsheet, internet and emailingCommunicate effectively via written, technological, oral and interpersonal avenuesKnowledge of Allambi Care policies and proceduresHold a minimum of Year 12 level educationWhat is on offer?Full Time EmploymentSalary Packaging (Salary Sacrifice)Fitness Passport4 Weeks Annual Leave12 Roster Days Off a year (One per month)Monday - Friday work week.If you meet the above criteria and you're interested in contributing to an organisation that values the highest level of quality in everything it sets out to achieve, we want to hear from you!Please note, applications must include a cover letter addressing the above essential criteria and a complete resume including two professional references.Applications close Friday, 20th December 2024.APPLY NOW!!Allambi Care is an Equal Employment Opportunity (EEO) employer and welcomes applications from people from Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse (CALD) backgrounds as well as People With a Disability.
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