Job No:TCE2626 Location:Townsville Catholic Education Office, Kirwan Position: Administration Assistant - First Nations Education Emerging Leaders Incentive Scheme
Salary Range: $68,513 - $70,662 per annum pro rata Tenure: Full Time , Fixed Term
Commencing Date: Monday, 10 June 2024
Closing Date: Monday, 27 May 2024 unless filled prior
Townsville Catholic Education supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the South, North to Ingham and Halifax, South-West to Winton, and West to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island.
Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission.
About the role Townsville Catholic Education Office is currently seeking an experienced and dedicated Administration Assistant - First Nations Education Emerging Leaders Incentive Scheme. This is a full time position (38 hours per week), commencing Monday, 10 June until Friday, 13 December 2024.
The primary responsibility of the role is to provide quality, timely and efficient coordination and administration support to the Emerging Leaders Project Officer and the Emerging Leaders Project team. The Administration Assistant – First Nations Education Emerging Leaders Incentive Scheme performs a full range of secretarial and administrative support functions, including prompt, courteous and effective communication with internal and external stakeholders to ensure the smooth and functional delivery of services.
The role holder will be required to maintain a high degree of discretion and confidentiality in the performance of all duties and the ability to prioritise the work demands from the Emerging Leaders Project Officer and Indigenous Education Advisers to ensure deadlines are met.
Key Accountabilities Assist the Emerging Leaders Project team to organise and facilitate various events throughout the year. This includes, but is not limited to bookings, quotes, and event logistics Organise and coordinate Emerging Leaders Incentive Level Packs, including the sourcing of items, communication with internal and external stakeholders regarding purchasing and delivery of items, logistics of getting these items to schools, and other associated tasks as required Ability to work as a team member with a high level of autonomy to manage daily workloads and to contribute towards achieving the goals of Townsville Catholic Education Proficiency in providing quality, timely and efficient coordination of general administration support in a busy environment Well-developed written and oral communication skills with the ability to interact and negotiate with a broad range of stakeholders and members of the public and parish Proficiency utilising information systems (G Suite) and the ability to rapidly acquire demonstrated proficiency in the application of other information systems Effective customer-focused service within a confidential working environment About you Experience
Demonstrated experience with the provision of focused and professional administrative and secretariat support at high level Previous experience handling enquiries and responding with professionalism and sensitivity to requests for information and complaint management Previous experience displaying professional and effective interpersonal, communication and liaison skills with both internal and external stakeholders Experienced user in Microsoft Office applications (particularly Excel and Word), Google applications and database administrations. Knowledge Conference and event organisation and associated protocols including catering and travel logistics Knowledge and ability to operate with a high degree of discretion and confidentiality in the performance of all duties. Attributes Demonstrated ability to work under pressure and manage multiple tasks Supports productive relationships with a demonstrated ability to work as part of a team and independently Ability to organise work. Manage own time to meet deadlines, and be adaptable in response to changing priorities High level of attention to detail and recognition of the importance of accuracy in all aspects of the work Ability to show initiative, flexibility, solve problems and contribute to process improvement in a complex environment. Mandatory Criteria Certificate Business Administration or Office Studies or equivalent relevant experience and/or education/training Current Driver's Licence Ability to travel from time to time within the Catholic Diocese of Townsville Ability to perform the physical requirements of the role in a safe manner. Previous experience in the education field would be considered advantageous. Modern facilities, equipment and resources Access to long service leave after 7 years of continuous service 14 Weeks' paid parental leave Deferred Salary Scheme Corporate health insurance Induction, professional development and learning opportunities Wellbeing programs and initiatives How to apply Please complete the application form including your two nominated professional referees (name, position title and email address) Upload a current resume Upload a cover letter to support your application. Applications close: 3.00pm Monday, 27 May 2024 unless filled prior. Applications during the shortlisting phase will be kept confidential.
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Questions Work Rights
It is a legal requirement for all Australian employers to ensure candidates have the right to work in Australia.
Please choose one: *
I am an Australian Citizen I am a permanent resident of Australia or NZ citizen who has entered Australia on a valid passport I am a non citizen with a valid visa that provides work rights and I consent to this being verified Have you previously worked for Townsville Catholic Education? * Yes No If yes, please provide further information. Diversity
Do you identify as any of the following? I identify as a First Nations person I am from a non-English speaking background Qualifications
Please confirm any relevant qualifications.
Please attach copies of all relevant qualifications as evidence. List all previous experience that directly relates to this role. * Townsville Catholic Education must remain committed to promoting and protecting the rights, interests and wellbeing of children. Employees that work with children and young people will be required to hold a Working With Children Check - Blue Card prior to commencing employment. For more information please visit http://www.qld.gov.au/bluecard. * I hold a current Paid Blue Card I have submitted a Blue Card application which is currently pending approval I hold QCT/AHPRA registration When are you available to commence? * Work Health and Safety
It is important for us to ensure that your health and safety is protected in the workplace. Are there any specific health problems, pre-existing illness or injury which may impact on your ability to safely perform the inherent (essential) requirements of the position you are making application for? * Yes No If yes, please provide further details. Due to the nature of particular roles, some employees may be required to undergo pre-employment medical assessments during the selection process. Depending on the nature of the role, it may be necessary for successful applicants to be immunised against certain preventable diseases in order to minimise the risk of transmission. Do you consent? * Yes No The Criminal Law (Rehabilitation of Offenders) Act 1986 outlines the requirement to disclose convictions where an application is being made for specified positions.Have you been convicted, found guilty or otherwise had any criminal offence proven against you? * Yes No If yes, please provide further details Have you been charged with any criminal offence which is not yet before a court, or yet to be fully determined by a court or still pending before a court? * Yes No If yes, please provide further details Referees
We require you to nominate at least two (2) professional referees. These people will be required to speak to your work performance as it pertains to the position you are applying for. Please provide each referee's name, position title, organisation, contact number and email address. We advise you to approach your nominated referees prior to providing their details to Townsville Catholic Education to confirm their willingness to participate in our recruitment processes.
Please provide your Referee 1 details: * Please provide your Referee 2 details: * Declaration:
I declare that the information I have entered into this application including that contained in any supporting documentation is true, complete and correct. I understand that a false statement, omission or dishonest answer to any questions may be grounds for my application being disqualified from the recruitment process, or if subsequently employed, may result in termination of employment. * The information provided in this application is true, complete and correct. #J-18808-Ljbffr
