Job Description
Location: North West Region | Sunbury
Job type: Full time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1443234
Selection Criteria
SC1: Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2: Demonstrated capacity to work and collaborate with others in a team environment.
SC3: Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4: Possess the technical knowledge and expertise relevant to the position, particularly in the area of finance.
SC5: Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6: A commitment to professional learning and growth for both self and others.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes, typically involving accountability for a single function, or the coordination of a work area under the direction of the principal or a manager.
Assisting teachers by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles. These roles require specific qualifications and/or training.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles.
Responsibilities
Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
Maintain, enter and retrieve data from the school's IT systems, including computerised student, staff and school records.
Maintain and update office records, enrolment data, diary records, and basic written records.
Support or coordinate the preparation of standard routine internal and external communication according to school procedures.
Source basic data or factual information from given sources to support school administrative functions.
Coordinate the delivery of administrative services within the school.
In consultation with the Business Manager, determine and manage work priorities within the school office.
Develop and implement strategies to ensure effective administration procedures.
Manage client reception and office operations.
Liaise with school staff in regard to support requirements.
Support the first aid facilities and assist in delivering first aid to students.
Assist Business Manager with relevant tasks where required to meet deadlines.
Coordinate the implementation of requisitioning, purchasing and issuing procedures.
Coordinate and publish Compass events and activities, following up consent forms and payment where relevant.
Review family statements, reconcile and action outstanding items accordingly.
Maintain the school's financial records.
Prepare financial documentation and data for budget preparation.
Reconcile school spending against the school's budget.
Ensure all relevant financial reports are checked and any discrepancy is investigated and reported to the Business Manager.
Oversee staff absences.
Liaise with Creditors.
Ensure DET and school purchasing practices are adhered to.
Assist with the coordination of CRT's.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students. All school staff are committed to protecting students from abuse or harm in the school environment.
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment.
Location Profile
Willowbank Primary School opened in 2022 for all year levels, Prep to Year 6. The school has a current enrolment of 296 students and facilities for a long-term enrolment of 475 students.
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