ADMINISTRATION AND SERVICE DELIVERY OFFICER • APS 5 • Ongoing • $83,541 – $88,076 • Onsite and flexible working arrangements available • Full-time position The Mint Systems and Quality Branch (MSQ) supports the Mint's mission and purpose by optimising the interactions between systems, people and equipment in pursuit of health, safety, environment and quality (HSEQ) alongside organisational performance.
They develop and maintain contemporary practices and support the Mint apply them.
The Administration and Service Delivery Officer plays a crucial role in supporting the Branch.
They provide high level executive support, and coordinate the Branch's work program and organisational commitments to enable the delivery of strategic and operational objectives.
This includes coordinating work effort, tracking and reporting progress, and working collaboratively with other Branches.
They also provide secretariat and administrative support across the branch to facilitate meetings with internal and external stakeholders.
The Administration and Service Delivery Officer provides executive support to the Director, Mint Systems and Quality including supporting, managing and coordinating their schedule, and facilitates the smooth functioning of the Branch's Executive Team.
This includes managing email and diary tasks, delivering project support, and undertaking procurement and budget management.
The duties of this position include: Coordinating the administration and delivery of the branch's work plan and commitments, including developing the annual work program in consultation with the MSQ Branch, coordinating delivery including negotiating with other Branches, and tracking and reporting progress to the Director, MSQ.
Preparing reports and briefing materials for governance forums and audits ensuring alignment with strategic objectives and compliance requirements, including collating, interpreting and presenting information, and articulating clear and actionable insights.
Delivering high-level secretariat support to the Health and Safety Committee and secondary support to the Audit and Risk Committee, ensuring adherence to their respective Terms of Reference.
Managing shared functions of the Branch including coordinating management system audits, performing annual stocktake, coordinating site-wide activities (e.g.
events, presentations and training), administering the Mint's ISO subscriptions to required standards and monitoring changes requiring action, and administering requests for systems access.
Leading the coordination of Branch communications, including monitoring communication channels, maintaining current records and information on the Branch SharePoint site, and coordinating internal meetings including arranging venues, scheduling meetings, preparing documents and providing other support as required.
Providing procurement and financial management support to the Branch in accordance with PGPA Act requirements through raising purchase orders, processing invoices, coordinating quotations and administering contracts, and assisting with budget preparation.
Facilitating recruitment processes within the Branch by requesting the advertisement of vacancies, coordinating and scheduling interviews, scribing and supporting the induction of new Branch members.
Liaising with internal and external stakeholders to build and maintain strong relationships.
Executing administrative functions for the Branch, including supporting travel and training requirements, and procuring stationery and Personal Protective Equipment (PPE).
Providing executive support to the Director, MSQ including: a. managing their email, including drafting responses and organising correspondence for streamlined access; b. managing their schedule, including planning and prioritising meetings; and c. reconciling their travel and credit card expenses.
How to apply Please submit your application by 11:30pm on 20 October 2024 .
You will need to upload: • A current resume • A one-page-pitch that describes how your skills meet the requirements of the role as detailed in the position description.
Information on applying for a job in the Australian Public Service is available at the Employment page of our website.
Applications will need to be submitted through the APPLY button at the bottom of this page.
Should you have any questions regarding the role, please contact Teagan Payne on (02) 6202 8723.
Attachments: - Position description - Administration and Service Delivery Officer - MSQ - APS5 - September 2024.DOCX - Position description - Administration and Service Delivery Officer - MSQ - APS5 - September 2024.pdf
