JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients.
We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong.
Whether you've got deep experience in commercial real estate, skilled trades, or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.What this opportunity involves:As the Administration and Records Assistant, you will play a crucial role in overseeing and enhancing our Business Support Services and Records Management functions.
You will be responsible for maintaining safe and compliant facilities, managing records and documents, and providing exceptional support to our clients and internal stakeholders.
This role requires a strong attention to detail, excellent organizational skills, and the ability to thrive in a fast-paced environment.An Overview of the role:Maintain accurate records through our client records management systemCoordinate the annual destruction process of physical recordsManage safe custody operations in accordance with company policyDevelop and maintain relationships with key internal and external stakeholdersDeliver records management procedural training and induction sessionsProvide advisory support on records management activities and proceduresAssist with general administrative tasks such as stationary stocking, mail procedures, and invoicingSupport workstation moves and office relocationsMaintain safe and compliant workplacesIdentify opportunities to reduce costs and improve operational standardsConduct regular floor walks and address repairs and maintenance requestsUndertake manual handling activities as requiredProvide backup assistance to the Workplace CoordinatorSounds like you?
This is what we are looking for:Previous experience in administration is essential; document/records management is advantageousPassionate about customer service, building relationships, and creating efficienciesEager to contribute and be part of a high performing team (mediocrity is not acceptable!
)Process-driven with the ability to be creativeExtroverted and open-minded – must have a vibeExcellent customer service skillsStrong interpersonal and communication skillsAbility to work independently and prioritize tasks effectivelyProficient in Microsoft Office productsWhat you can expect from us:You'll join an entrepreneurial, inclusive culture where the best inspire the best.
Where like-minded people work naturally together to achieve great things.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.
Keep those ambitions in sight and imagine where JLL can take you.As an organization, we don't just accept that we are a place of many different people, but we embrace it, celebrate it, and proactively support the needs that difference brings.
JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation, or disability, and that is why, for more than a decade, we continue to rank among the World's Most Ethical Companies.
We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military.
We recognize and appreciate the skills acquired in their service careers as vital and transferable to our workforce.Interested candidates, please apply following the link below quoting job reference number THREQ337354.Location:On-site – Brisbane, QLDIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.
We're interested in getting to know you and what you bring to the table!
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