Administration And Procurement Officer

Job Objective:
This position has primary responsibility for all aspects of procurement for oeDigital. In addition to procurement, other ancillary duties associated with invoicing, stock queries, admin support, and assistance with phones are required for Office Everything.
Key Performance Indicators
Supplier orders from customer jobs are processed and checked regularly to ensure prompt supply to eoDigital
Supplier stock and expense purchases are processed in Jim 2 as per processes
Maintain administration policies, processes, and supplier website log-in information within MyGlue
Duties and Responsibilities
Procurement:
Process jobs raised where goods are either supplied from stock or ordered
Order stock for sales of new machines as per sales paperwork
Arrange goods to be delivered through freight companies
Receival and storage of inventory - ensure receivals are available from 8 am each morning
Maintain adequate inventory levels
Invoice jobs to customers where goods are supplied or as required
Handle customer and supplier returns
Responsibility to account for inventory in the company's possession
Ensure all jobs and purchase orders are reviewed in a timely manner
Ensure queries are handled promptly
Administrative Duties:
Schedule technician jobs in Jim2, including machine installations
Enter new machines into Jim2 from sales paperwork
Manage run-ups and installations of new machines working with the sales team to ensure we meet customer expectations
Ensure all phone calls are answered promptly
Process all service invoicing promptly
Skills and Knowledge:
Excellent communication and time management skills
Ability to work in a team environment and handle conflict resolution
High attention to detail
Ability to prioritize and work on several matters simultaneously
Able to work unsupervised
Forklift license desirable (or willing to get one)
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