Admininstration & Finance Assistant

Location: Melbourne | Northern MetropolitanJob type: Full time / From 07/10/2024Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference: 1432834Selection CriteriaSC1.
Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.SC2.
Demonstrated capacity to provide advice, collaboration and support to management and to develop procedures and guidelines relating to the work area.
This includes the ability to navigate unexpected interruptions, quickly problem solve, demonstrating flexibility and resilience in a team environment that promotes a positive culture.SC3.
Demonstrated high level oral and written communication skills.
This includes communicating effectively with a range of people including parents/carers, students, colleagues, members of the wider school community and key stakeholders.SC4.
Possess the technical knowledge and expertise relevant to the position, including Microsoft Office Suite and proficiency in the use of DE software programs and Compass School Management System.SC5.
Demonstrated commitment to professional learning and growth for both self and others.RoleAttendance of up to 6 days will be required during some School Holidays and Leave Purchase Allowance will be remunerated for work during school holidays.Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services.
The role will usually impact beyond the work area or professional field.
It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.
This latitude will generally be limited by standard procedures and school policy.
Deviation from standard procedures and school policy will require guidance and direction from senior management.The provision of business management responsibilities becomes a feature at range 3.
Management of staff to achieve the expected outcomes is a key responsibility.
Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.
Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program.This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.
Professional student support positions become a feature at range 3 (e.g.
therapists, psychologists) where standard professional services are delivered.
Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.
Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.ResponsibilitiesWe are looking for a dynamic and versatile Administrative All-Rounder with experience in Finance to join our team.
This role is crucial in ensuring the smooth and efficient operation of our office.
Our vision is to develop a highly skilled team where staff are encouraged to gain experience and expertise across all facets of a school office environment.In this role, you will have the opportunity to enhance your skills in various administrative functions while contributing to the financial operations of the school.
We value versatility and are committed to supporting our staff in expanding their experience and proficiency across multiple areas of our office.If you are a proactive individual with a strong background in administration and finance, and you are keen to develop a well-rounded skill set in a supportive and collaborative environment, we welcome your application.
Examples of experience and skill sets we are seeking include:GENERAL ADMINISTRATIONEnsure the provision of a range of administrative support functions for the Principal and teaching staff.Provide administrative support to external service providers as required.Manage the processing of student admissions, registrations, enrolments and transfers.Provide required level of administrative support for school events, functions and projects.Implement induction programs for new staff, volunteers and other workers to the school.MANAGE SCHOOL RESOURCESCoordinate the use and maintenance of school equipment.Liaise and negotiate with service providers in respect to the cost and quality of services.Supervise the delivery of contracted services.FINANCEAccounts Payable/Receivable.Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.Manage fundraising activities.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction.
Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all.
We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity.
Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.
It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via Safe StandardsVictorian government schools are child safe environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.
The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.
Information on the department values is available at:All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at n ProfileCraigieburn Primary School is located on Grand Boulevard in the north of Craigieburn.In 2024, our students are catered for across 26 classes, and we have 547 students.
Our classes range from Foundation to Year 6 and composite Year 1 & 2 classes.
Our school community population is culturally diverse with a Student Family Occupation (SFO) of 0.55.Our Staff consist of Principal, 2 x Assistant Principals, 3 x Leading Teachers, 5 x Learning Specialists, 26 x Classroom teachers, 4 x Specialists Subjects and 29 x Education Support staff.Craigieburn Primary School is committed to providing a safe, supportive, and inclusive environment for all students, staff, and members of our community.
Our school values Responsibility, Kindness & Resilience underpin all levels of operation throughout the school, and they are actively promoted through learning and student wellbeing.
We believe in a strong community spirit where relationships between students, teachers and families are fostered and supported.We recognise the importance of performance and development, including balancing the needs of the individual and the school's goals.
Time is allocated for Professional Learning Teams to meet weekly.
Underpinning this structure is building a culture of collaboration and collective responsibility for teaching and learning programs.Our school recognises the importance of the partnership between our school and parents and carers to support student learning, engagement, and wellbeing.
We share a commitment to, and a responsibility for, creating an inclusive and safe school environment for our students, enabling individuals to develop their potential as lifelong learners and active members of the community in a changing world.School VisionFor all children to reach their full potential and become effective members of society.Strategic Plan GoalsAt Craigieburn Primary School we are looking for staff with the following characteristics:High levels of energy, enthusiasm and passion;Capacity to self-manage and self-regulate;Have high expectations of themselves and others;Demonstrate and model resilience and optimism;Flexible, creative and approachable;A commitment to ongoing learning and development;An ability and commitment to working in a collaborative team.#J-18808-Ljbffr