About the Role:
We are seeking a detail-oriented and proactive Admin & Payroll Coordinator to join our team. This role is critical to ensuring smooth day-to-day operations, managing payroll, handling invoicing, and maintaining accurate records for our cleaning staff and contractors. If you are a highly organized individual with a passion for administration, payroll management, and providing excellent support, we would love to hear from you!
Key Responsibilities:
Payroll & Timesheet Management: Process payroll on time, verify all invoices and timesheets, and ensure accurate data entry into both Google Sheets and Xero. Communication & Support: Maintain regular communication with cleaners regarding timesheet discrepancies, late invoices, and additional charges (e.g., courses). Address calls and emails related to cleaner queries and manage interactions with area managers. Document Management: Ensure that all required documents (contracts, stat declarations, etc.) are sent, signed, and returned. Maintain files in Google Drive and manage data in the TFC app. Compliance Checks: Perform VEVO checks to ensure entitlement to work and ABN checks for contractors. Training & Compliance Tracking: Schedule and track necessary training (e.g., Pegasus courses), send invitations, and follow up to ensure completion. Record Keeping & Updates: Update and maintain key records (e.g., holiday schedules, audit sheets) and track cleaner availability to ensure accurate payroll processing. Follow-Up & Reminders: Follow up with cleaners who have not submitted their invoices on time, ensure the completion of required documentation, and provide support to area managers as needed. TFC App Management: Enter and maintain cleaner profiles in the TFC app, ensure all details are up to date, and manage the registration and approval process for Woolworths. Ongoing Administration: Complete any other administrative tasks as required, including maintaining and updating various spreadsheets, processing change of registers, and managing invoicing templates. Key Skills & Qualifications:
Strong organizational skills with the ability to prioritize tasks and meet deadlines. Excellent communication skills (both written and verbal). Experience with payroll processing and invoicing (Xero experience preferred). Proficiency in Google Sheets/Excel for data entry and management. Ability to handle multiple tasks simultaneously and follow up on outstanding issues. Attention to detail and accuracy is essential. Prior experience in administrative or HR roles, particularly in the cleaning industry, is a plus. If this role sounds like something you are interested, please email your CV to [email protected]