Admin/Finance/Daily Organiser

Location: Melbourne | Northern MetropolitanJob type: Full time / From 28/01/2025Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference: 1450332Job posted: 09/11/2024Closes: 22/11/2024Work location: Melbourne | Northern MetropolitanSelection CriteriaSC1 Demonstrated experience and skills in coordinating and managing school administrative functions.SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.SC3 Demonstrated high level oral and written communication skills.SC4 Possess the technical knowledge and expertise relevant to the position, with experience in Cases 21 Admin and school reporting software and Cases 21 Finance Accounts Receivable.SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.RoleRange 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g., therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.ResponsibilitiesCoordinate the delivery of administrative services within the school.In consultation with the principal, determine and manage work priorities within the school office.Develop and implement strategies to ensure effective administration procedures.Maintain school's records system, including computerised student, staff and school records.Coordinate the implementation of requisitioning, purchasing and issuing procedures.Manage client reception.Liaise with school staff in regard to support requirements.Coordinate staff timetabling.Daily Organiser - Manage the daily school's operations and liaise with external agencies 6 months of the year.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment-free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx.Location ProfileWilliam Ruthven Secondary College (established in 2010) serves the communities of Reservoir, Coburg, Thomastown and Campbellfield. The school community has a very strong commitment to our values - Leadership Excellence Acceptance Respect Now @ WRSC - which reflects the focus on academic and life-long learning. The school ethos and infrastructure are designed to know each student as an individual in order to maximize learning and social success.The curriculum is innovative and designed to ensure literacy, numeracy and curiosity are at the centre of Years 7-10 learning in order to maximize success in VCE and VCAL. The college begins four days of the week with 35 minutes of Effective Reading to ensure literacy improvement. The Years 7-9 Inquiry program is designed to teach the research, problem-solving and collaborative skills required for Years 10-12 VCE and VCAL success. Teachers work with an action research approach and utilize multiple data sets to inform differentiation of and for learning in each student.The college enjoys very close partnerships with La Trobe University, RMIT and Sutton Tools which ensures our young people aspire to University degrees after Year 12 due to their confidence in the University model and pathway to ensure their future success.To apply for this role, you will be redirected to the Schools (Government) job application system.
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