The Company Gordon Brothers Industries is the largest Industrial Refrigeration Company in Australia.
We have offices in each mainland state and provide complete industrial refrigeration solutions including design, construction and comprehensive servicing for a wide range of sectors including mining, chemical, food and beverage.
The Role Gordon's is looking for a passionate Administration Assistant to join their office located in Melbourne VIC.
This is an exciting and challenging opportunity to work as part of a team with career advancement possibilities.
Provide administrative support for the service department, including service technicians.Answer incoming phone calls.Create and raise service jobs.Prepare and raise invoices – emailing to customers on a regular basis.Timecard data entry.Reconcile BOC accounts and follow up on gas bottles.Generate purchase orders for service technicians and engineers.Back up service administrators and main reception when on leave.Contribute to continuous development of internal systems to streamline administration functions.Develop Pronto service "Training Module" documents.Maintain license and training records, equipment maintenance records, ARCTICK license documentation.Collate all supporting documentation (service reports, maintenance sheets, etc.
)File and maintain records retained in the Melbourne office.Request purchase orders from customers before sending to customer accounts.Advise customers of costs in order to gain a purchase order prior to invoicing.Receipt purchase orders.Process 'goods return' in Pronto (supplier credits).Assist in managing work in progress report.Raise picking slips from GBI store in Pronto.Issue stock from Pronto inventory warehouse onto jobs.About You: Administration experience in a similar role.Customer service skills (Strong service orientation).Team-oriented approach.Proficient MS Office Skills.Excellent written and verbal communication skills and teamwork ability.Professionalism and proactiveness.Excellent time management and work prioritization skills.Relationship management with both employees and customers.Ability to multitask and meet deadlines.Self-motivated and proactive.We Offer: This is a great opportunity for an Administration Assistant to grow and develop.
We offer diverse on-the-job learning opportunities and a competitive remuneration package.
If you are dedicated, have initiative and take pride in producing high quality work, this is an outstanding opportunity to be part of our growing team.
Please visit the Gordon Brothers website www.gordonbrothers.com.au prior to applying for additional information regarding the scope of our endeavours.
Application Process: If you think you have the above attributes and are looking to kick start your career, please send your resume along with a cover letter.
Only shortlisted candidates will be contacted.
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