Admin Assistant Ii

DESCRIPTION This person will support a special project to digitize technical information collections. This includes discarding library books and journals, and packing up library books for transportation to the Houston site. A considerable part of this project involves scanning paper reports pulled from storage and converting them to PDF. If the reports are not available in paper, the microfiche collections will be searched. The objective is to create a digital collection.
This work requires searching a database to determine:
If the report is in the database and if it has been scanned.Converting paper/microfilms to digital PDFs.Moving, packing, or discarding boxes weighing up to 40 pounds.MAIN FUNCTIONS Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies, and sorting/distributing mail. May work on special projects that include recording, compiling, retrieving, reporting, and analyzing information. Must be able to multi-task and prioritize. Strong communication and organizational skills are required. Proficiency with MS Office is required. Works with moderate work direction and can identify issues/problems but may need assistance in resolving them.
This position typically includes a senior Administrative Assistant who is able to manage, train, and mentor other office staff, lead projects, and handle confidential and sensitive data. The nature of the job is generally creating rather than maintaining and developing rather than monitoring.
SKILLS AND QUALIFICATIONS Excellent verbal and written communication skills, proficiency in MS Office (Word, Excel, and PowerPoint) and email systems, strong administrative coordination abilities, and customer service experience.
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