Admin Assistant - General

Department of Education VIC – Warrnambool VICThank you for your interest in the advertised position at Warrnambool Primary School. At a time of exciting growth and continuous school improvement, this is an excellent opportunity for a highly motivated, dynamic professional to be part of our team.At Warrnambool Primary School, we achieve success through a school-wide focus on building strong universal teaching practices supported by evidence and informed by assessment data tracking.The school has a dedicated staff who are supported by a strong collegial approach to continuous improvement using instructional coaching to support professional growth.Our values are: Positivity, Curiosity, Pride and Confidence. We provide an inclusive education, nurturing students to flourish and reach their academic, social, and emotional potential.Warrnambool Primary School is located on Gunditjmara land. We acknowledge the traditional owners and their communities that have learnt and grown on this land for over 40,000 years.Warrnambool Primary School is an inclusive, welcoming Government School that has served the Warrnambool Community for over 140 years. Warrnambool itself is an internationally recognised location of outstanding natural beauty, offering a uniquely Australian lifestyle located at the end of the Great Ocean Road.Warrnambool Primary School has a clear vision for high-quality teaching and learning practices that cater to all students' diverse learning needs in mainstream F to 6 classes, PSD Students, the Nurture Space Students, and early intervention.Two interrelated aims anchor our work:to provide an outstanding education for every student in our care, andto grow great teachers.At Warrnambool Primary School, we invest heavily in our people because we know that no single asset or resource matters more to our aims.Great teams of teachers, committed to excellence:Warrnambool Primary School is at the centre of a vibrant, warm and engaged learning community. It's an exciting place to work. Our teachers are united in their commitment to practice excellence and driven by the pursuit of improvement in all we do. We set high expectations for behavioural and academic outcomes for all students; equally, we set high standards of professional excellence for ourselves.Our staff engage in collaborative and detailed planning so that each teacher can focus their energies on high-quality lesson delivery. We plan a knowledge-rich curriculum, which means we can clearly articulate the content to be taught across all levels and learning areas. At Warrnambool Primary School, teachers do not plan and resource lessons on their own; instead, we are building and nurturing high-functioning teams of teachers because we know that we're better together.At Warrnambool Primary School, we provide systematic opportunities for teachers to improve their practice - not because we are not good enough, but because we can always be better.We provide well-sequenced and rigorous professional learning opportunities for our teachers. Every week, we run a one-hour whole staff Professional Learning Workshop; we draw on insights from research evidence to define and describe high-quality pedagogical practices. We value teachers' expertise and experience and provide opportunities for teachers to build on what they know in meaningful ways.Connected to our professional learning is an Instructional Coaching Program. Teachers of all experience levels can set goals, seek feedback from an instructional coach, and deliberately practise specific techniques in the classroom. In addition, we routinely use video recording as a mechanism for collaborative review of our teaching, and we take the time to celebrate our progress along the way.Staff at Warrnambool Primary School enjoy working in the centre of Warrnambool, with excellent access to all our wonderful town has to offer.Curriculum resources are carefully selected, and our learning spaces are well-resourced. In addition, every classroom is fitted with integrated technology, including assistive technologies for students with particular needs.Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.SC2 Demonstrated capacity to work and collaborate with others in a team environment.SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.SC4 Possess the technical knowledge and expertise relevant to the position.SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.SC6 A commitment to professional learning and growth for both self and others.RoleAn education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).A role at this range may include:Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.Maintain and update office records, enrolment data, diary records, and basic written records.Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.Coordinate the delivery of administrative services within the school.In consultation with the principal, determine and manage work priorities within the school office.Develop and implement strategies to ensure effective administration procedures.Coordinate the implementation of requisitioning, purchasing and issuing procedures.Manage client reception and office operations.Liaise with school staff in regard to support requirements.Coordinate staff timetabling.Undertakes VASS and/or VET administration support.Supports the first aid facilities and assists in delivering first aid to students.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website.
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