Admin Assistant - General

Location: Melbourne | Northern Metropolitan
Job type: Part time / From 25/11/2024 - 27/01/2026
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1450268
Location Profile Thomastown Primary School was established in 1855 and has provided quality education programs for students in the Thomastown community for over 160 years. In 2024 it is anticipated that TPS will have an enrolment of 180 students organised into ten classrooms. The well maintained buildings and extensive grounds provide an attractive and welcoming environment for our students and for the wider community. The school community is a socially, culturally and economically diverse group with approximately 80% of students from a background other than English and over 25 language groups represented. Approximately 15% of students are newly arrived to Australia.
Teaching and learning at our school is designed to develop skills and behaviours that are founded on the development of positive self esteem and a respect for the strengths and talents of others. We believe that every student has the ability to learn and that this best occurs in a supportive environment in which children's efforts and achievements are valued, so that their potential is reached. The TPS School Values are respect, responsibility and effort. The staff at Thomastown Primary School are committed to quality teaching and professional practices. They display a high level of commitment to professional learning in order to achieve best practice in their approaches to teaching and learning. This is reflected in the existing high quality curriculum delivery and learning experiences. ICT forms an integral part of the learning program.
Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2   Demonstrated capacity to work and collaborate with others in a team environment.
SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised  student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities Undertake clerical and keyboard duties in support of the school administration function. Maintain, enter and retrieve data from the schools computer system. Perform reception duties, including the screening of visitors to the school, and arrange interviews as required. Prepare straightforward correspondence according to school procedures (e.g. sending out form letters). Prepare inventories, requisitions and uncomplicated documents. Maintain and update basic written records. Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc. Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing. Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave. Make appointments and maintain diary records. Select and use equipment in accordance with school procedures and manufacturer's instructions. Receive enrolment documentation and record data. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

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