Admin Assistant - General

Job Description



Location: Melbourne | Western Metropolitan


Job type: Full time / From 25/11/2024




Organisation: Schools (Government)


Salary: Salary not specified



Occupation: Education and Training


Reference: 1446684



Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to an office administration position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
Education Support Class Level 1 Range 2
Positions at this range involve tasks that are carried out in accordance with guidelines, accepted practice and school policy. Supervision and coordination of other staff involves ensuring that routine tasks are performed to the required standard.
Specialised support functions will involve accountability for a single function or the operation of a work area. Technical support will involve ensuring clearly defined technical requirements are met (for example, technical support to teachers within a school laboratory). Direction is readily available and the scope for decision making is limited to how required tasks are met.
Responsibilities may include but are not limited to the following:

provide coordinated support to teachers and educational programs
provide a child safe environment in accordance with the Child Safe Standards
coordinate the day-to-day routine operational requirements of a school office
provide medical intervention support to a student(s)
support financial and budgetary processes
coordinate and prepare routine school communication
prepare data or information for documentation and basic reports
use specialised knowledge in a specific functional area including risk assessment, for example, science laboratory, information technology support or library
provide training and, or instruction with respect to technical systems or scientific processes, and
prepare experiments or use of equipment and conduct demonstrations, where required, under direct supervision

Responsibilities
General Duties

Reception
Set telephone messages and answering service
Staffroom Roster
Preparation and maintenance of student files
Maintain all sign in registers
Staff lists and DL¿s
Update WWCC register
Maintain carer/pick up register
Maintain and update office notice boards
Photocopy orders
OHS induction Staff and Visitors
Order and replenish staffroom supplies
Admin pigeon holing
Whole school PA announcements
Mail in/out

CASES Administration

Student enrolment enquiries
Process enrolments on CASES21 as required
Court orders: copy for student file and compass alerts
Maintain and update student custody/access restriction on CASES21, student file and compass
Ensure teachers and relevant classroom staff are aware of relevant information if changes are communicated through office
Maintain enrolment packs
Student exit/ transfer admins processes
Maintain and update student contact details on CASES21 and COMPASS
Filing and Archiving
Receipting Back Up
CASES21 Admin Rollover
COMPASS Support to leadership team

Transport

Support Office Manager with Student Transport Administration
Communicate with Bus company and student transport unit as required
Communicate changes in routes, timetables and bus lines with parents/carers

Daily Organisation

Daily organisation duties such as lunch, recess, mealtime and yard duty roster, CRT coverage, ES mixed schedule and staff replacements as a member of the daily organisation team as required.

Finance

Assist Business Manager and School office Manager with Finance related tasks as required

Human Resources

Assist Business Manager and School office Manager with Human Resource related tasks as required.

Other duties requested by the Principal.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfil the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

This vacancy is specifically linked to Student Support Funding and is ongoing. If the funding reduces or ceases during the first seven years of employment, employment may cease subject to the provision of at least 12 weeks notice.
Location Profile
Nganboo Borron School is one of 14 new schools, opened from the start of the school year in 2024. Located at 2 Frome Cr, Werribee, Nganboo Borron School supports students with mild to profound intellectual disabilities in the Wyndham area. Students access specialised education services and high-quality learning and wellbeing programs. Nganboo Borron School has capacity up to 148 students, enrolling students from Foundation to year 12.
Our new facility consists of 4 permanent buildings, including: an administration building (incorporating school library and staff lounge); 2 learning neighbourhoods (1 Junior and 1 Senior); a community hub with indoor multi-use court; canteen; arts/music spaces; hard courts; and a sports field.
Students have great modern learning areas with air conditioning and heating inside with undercover walkways and shelters for protection from the weather when outdoors. The school is designed to be environmentally sustainable. More information about the school build can be found on the Victorian School Building Authority (VSBA) new schools website.
Nganboo Borron School | Victorian School Building Authority (schoolbuildings.vic.gov.au)
Nganboo Borron School | www.nganbooborronschool.vic.edu.au
MOTTO
`Empowering minds, nurturing hearts, celebrating diversity: Together we thrive¿
VISION
Nganboo Borron School¿s vision is to become an outstanding provider of evidence based inclusive education that celebrates diversity and creativity, encourages a growth mindset, fosters independence and promotes lifelong learning to empower students to reach their potential.
MISSION
Nganboo Borron School¿s mission is to create an inclusive, safe and welcoming educational environment where our students feel connected, engaged and supported to learn, grow, create and thrive within and beyond our community.


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