Location: Melbourne | Northern MetropolitanJob type: Part time / From 18/11/2024Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference: 1445931Job posted: 24/10/2024Closes: 06/11/2024Job duration: From 18/11/2024Work location: Melbourne | Northern MetropolitanLocation ProfileWayi School is a Government P-12 specialist school providing educational programs for students with disability and high needs who have mild to profound intellectual disability. Wayi School is committed to providing a safe, supportive and inclusive environment for all students, staff and members of our community.The Wayi School vision is to empower and inspire every member of our learning community. We are committed to creating innovative learning environments that nurture and develop all students through an ability and strength-based approach.Selection CriteriaSC1: Demonstrated high level organisational and planning skills and the ability to meet the demands of a busy office environment.SC2: Demonstrated highly developed computer and word processing skills, including experience in Microsoft Word and Excel.SC3: Demonstrated high level ability to follow direction, use initiative and prioritise tasks within timelines.SC4: Demonstrated excellent communication skills, phone manner and the ability to work and communicate effectively with a range of people including staff, students and parents and carers.SC5: Demonstrated ability to work collaboratively and autonomously when appropriate.RoleHours for this position are 8:30 am - 4:36 pm 3 days a week. (days to be negotiated with successful applicant)An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.Maintain and update office records, enrolment data, diary records, and basic written records.Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).Source basic data or factual information from given sources to support school administrative functions.Coordinate the delivery of administrative services within the school.In consultation with the principal, determine and manage work priorities within the school office.Develop and implement strategies to ensure effective administration procedures.Coordinate the implementation of requisitioning, purchasing and issuing procedures.Manage client reception and office operations.Liaise with school staff in regard to support requirements.Coordinate staff timetabling.Undertakes VASS and/or VET administration support.Supports the first aid facilities and assists in delivering first aid to students.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.To apply for this role, you will be redirected to the Schools (Government) job application system.
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