Admin Assistant - General

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2   Demonstrated capacity to work and collaborate with others in a team environment.
SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role Attendance requirement for this position will be 18 hours over 3 days, Monday, Tuesday and Thursday
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised  student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records Maintain and update office records, enrolment data, diary records, and basic written records Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters) Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc. Coordinate the delivery of administrative services within the school In consultation with the principal, determine and manage work priorities within the school office Develop and implement strategies to ensure effective administration procedures Coordinate the implementation of requisitioning, purchasing and issuing procedures Manage client reception and office operations Liaise with school staff in regard to support requirements Coordinate staff timetabling Undertakes VASS and/or VET administration support Supports the first aid facilities and assists in delivering first aid to students Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at Location Profile Heathcote Primary School is located in an attractive rural setting on the Northern Highway approximately 100 km north of Melbourne. The area continues to grow as people seek out a `tree change¿ and settle in the lovely country in the area. Our current enrolment is 141 students and growing! Our bush setting includes garden areas, shaded playground equipment, a fenced basketball court, oval and passive recreation areas which support a range of playing styles at break times.  We have our own mountain bikes which can be accessed at break times by the students.
The school has an administration block, Digital Technology room, Art room and Stephanie Alexander Kitchen. Our Library and Music classes are taught in a multipurpose room known as `The Gallery¿. There are six classrooms that have the capacity to open up with the room next door to  allow for teaching and learning teams to work together at various times. In 2024 we are implementing weekly STEM, Library and Art  specialist teaching programs across Foundation to Year 6 classes. Our school has a well resourced Stephanie Alexander Kitchen Garden program which operates on a weekly basis  with students in Years 3-6. As enrolment continues to grow, this program is shared on a semester basis with the Year 4-5-6 classes. The Year 3-4 class attends weekly whilst each Year 4-5-6 class have a semester each. Older students  are demonstrating increased student voice in developing menus and budgets each week. These classes participate in an hour long garden/curriculum class and a two hour kitchen class supported by staff and parent/community volunteers. Stephanie is a much loved component of our school curriculum.
In 2024 we continue to  incorporate Respectful Relationships  into our curriculum whilst having a focus on Gratitude, Empathy and  Mindfulness. This work supports young people to form evidence based habits that will increase their capacity to deal with challenges, changes and stressors in the future. Our school has a close connection with the Heathcote Kindergarten, Jenny¿s Early Learning Centre and Heathcote Health, welcoming visits to our school to support strengthening our ties with our local community. We recognise the importance of continuing to develop our connections with the Heathcote community to ensure a sense of belonging and connection for all.
Our Core Purpose The core purpose of Heathcote Primary School is to provide a caring and engaging learning environment, developing links with the wider Heathcote community, and preparing all students to become lifelong learners and respectful community members in a constantly changing world.
Our Values The following values are central to the philosophy of our school:
Respect - recognising and accepting individual differences and valuing our environment
Learning - developing the skills, values and attitudes to become a lifelong learner
Teamwork - learning together to achieve the best possible outcomes for all
Responsibility - being accountable for our own actions, what we say and what we do
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