Admin Assistant - General

Job type: Part time / From 15/07/2024 - 20/12/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1419292
Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2  Demonstrated capacity to work and collaborate with others in a team environment.
SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to complete administrative tasks .
RoleThis position is for two days per week. 
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised  student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records Maintain and update office records, enrolment data, diary records, and basic written records Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters) Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc. Coordinate the delivery of administrative services within the school In consultation with the principal, determine and manage work priorities within the school office Develop and implement strategies to ensure effective administration procedures Coordinate the implementation of requisitioning, purchasing and issuing procedures Manage client reception and office operations Liaise with school staff in regard to support requirements Coordinate staff timetabling Undertakes VASS and/or VET administration support Supports the first aid facilities and assists in delivering first aid to students Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx Location ProfileMagpie Gully PS No 415 was established in 1857 and re-named as Magpie PS No 2271 in 1892. The historic red brick building was completed in May 1880 and from 1986 classrooms were entirely comprised of relocatable buildings. In May 2011 the school was almost completely refurbished with new classrooms, new toilets and completion of the upgrade to the 131 year old administration building. This time marks a renewal of the school and a significant opportunity for the broader Magpie community to be served by a modern school that caters for the latest innovations in pedagogical approaches that foster independent student learning. The open design will allow all children to become intrinsically aware of how they will become lifelong learners in the Twenty-first Century. The structure and design of the expansive grounds is enhanced by the outdoor learning options using a variety of courtyards and specialised environments.
The school has established a strong staff team that has developed a reputation for a positive approach to working with students and is reaping the benefit of strong connections between parents, students and the school. Attitudes to the school register high on all data sets and student learning outcomes are solid but show a clear need for improvement in some key learning areas.
The emphasis of Magpie Primary School will be clearly on student learning outcomes in the period of this Strategic Plan. The community has declared a focus for the school to be on core curriculum areas with additional emphasis on the arts, health and fitness as well as the natural environment. Children should be literate and numerate but also enjoy a creative childhood that builds good health and an awareness of the local and broader world.
In 2012, the schools wellbeing approach was significantly reviewed. This review coincided with the move into the new school facility. The school adopted a positive school approach which focuses on the recognition of positive learning and behaviour. This approach has led to a feeling of wellbeing and connections to the school community.
Magpie Primary School follows a focus and direction statement with the core values being Literacy, Numeracy. The additional focus is on the Arts as well as health and PE. During 2015, an art shed was built to add to our already strong arts program.
The school continues to be involved at a sporting level within the Wathaurung sports group and collegially with the Moorabool Group. Both of these structures represent small schools and strong mutually supportive elements exist
Currently, Magpie PS is a small school with approximately 90 students. The school is located approximately 5 kilometers south of Ballarat.
Magpie Primary School aims to provide a nurturing and challenging environment that promotes an enthusiasm for learning and prepares individuals to become reflective and valued members of society. The school and community have a rich and proud history, yet still today offer a diverse and 21st century curriculum and learning environment.
The key focus of the school is on literacy and numeracy but the school also offers the following specialist subjects on a weekly basis: PE/Health, Arts, Drama, LOTE (Auslan), ICT, Science, Indigenous Studies and SOSE. The use of technology in our classrooms is used to enhance students learning. All classrooms have Apple TVs, computers and iPads.
1242 jobs are currently listed for Schools (Government)
Job type:Part time / From 15/07/2024 - 20/12/2024
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