Admin Assistant - General

Location: North East Region | Albury/Wodonga
Job type: Full time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1458884
Job posted: 13/12/2024
Closes: 26/12/2024
Location ProfileWodonga Middle Years College is a supportive teaching and learning environment where student needs and backgrounds are reflected in the learning and design of the school. The clear strategic intention is to maximize opportunities for all students by developing their talents and challenging them to have high aspirations so they achieve their potential and become logical, self aware, collaborative and inquisitive. Importantly, Wodonga Middle Years College seeks to develop skills and competencies so students are well prepared for future study in the next stage of their education.
Wodonga Middle Years College caters for 1,000 students in Years 7 to 9 on three campuses.
The development of one Middle Years College with two campuses provides the flexibility associated with larger schools while still maintaining opportunities for the development of strong relationships and knowledge of student needs that is enhanced in smaller schools. The College also provides unique opportunities for teachers to develop extensive teaching expertise in this important stage of schooling - the middle years.
Our Mission - To be a student focused learning community from which our graduates will:
Be confident, capable and self-motivated.Be comfortable living in a world of diverse people, cultures, and beliefs.Be able to establish and maintain effective relationships.Be tolerant and act with empathy.Be respectful of self and others.Make meaningful contributions to society – the local and global community.Demonstrate intellectual tenacity and persistence in problem solving.Be skilled analytic, critical, aesthetic and creative thinkers as the situation demands.Respond positively and appropriately to change and challenges.Set high expectations for themselves and act to meet those expectations.Flourish in a digital world and be a skilled user of evolving technologies.Be aware of post school options and successfully access them.Selection CriteriaYour application for this position should specifically address each of the selection criteria below. Short listing and selection will be based upon responses to these selection criteria and key responsibility areas.
SC1: Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.SC2: Demonstrated high level interpersonal skills, customer service and ability to maintain strict confidentiality.SC3: Demonstrated proficiency in the use of office systems, software and technical equipment, as relevant to the position – i.e. CASES21, D2L, SIMs, PASSTAB, Microsoft Office & Edval.SC4: Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students and staff where necessary.SC5: Demonstrated capacity to provide excellent written and verbal communications skills, be well presented, highly organised, punctual and proactive.SC6: Demonstrated capacity and ability to work as an effective member of a team.SC7: Demonstrated commitment to professional learning and growth for both self and others.RoleThe Administration Assistant fulfills an important public relations and customer service function by being one of the first points of contact that the public may have with the College. It is expected that they will provide a high level of customer service and be competent in the provision of up to date and relevant information, operating in a consistent, professional, courteous and efficient manner at all times.
The Administration Assistant will work closely with the Business Manager and/or the Human Resource Manager with the planning and implementation of administrative services and is responsible for the efficient functioning of the office and reception area. The work will involve interactions with staff, students, parents, service providers and the public, maintenance of the CASES21 system - involving responsibilities for the maintenance and retrieval of school records, including student and staff records, management of word processing requirements, records archiving, and general assistance to the College Executive team.
ResponsibilitiesUndertake clerical and keyboard duties in support of the school administration function.Maintain strict confidentiality in all dealings with staff, parents, students and the wider College community.Maintain, enter and retrieve data from the College's computer systems i.e. CASES21 – Admin & Finance, PASSTAB, SIMs, Edval, D2L.Provision of First Aid to students and staff, when required.Perform reception duties, including the screening of visitors to the College, setting up new staff/College Contractor inductions on PASSTAB and arrange interviews, as required.Provide support to students, staff and visitors to the College and provide assistance with the liaison and communication between parents, teachers, other staff and members of the wider College community.Prepare straightforward correspondence according to school procedures (i.e. consistent standard for all correspondence).Maintain and update basic written records.Make appointments and maintain diary/calendar records, where required.Prepare mail for external postage.Record the exit of students in a timely manner, no more than 7 days after exit. Also amend student attendance records as required.Complete End of Year Administration Procedures, as required.Responsible for the efficient answering of incoming calls, and delivery of telephone messages to all staff.Ensure office area is always tidy.Comply with the College's policies and procedures.Maintain a healthy and safe working environment.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
Conditions of EmploymentAppointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.To apply for this role, you will be redirected to the Schools (Government) job application system.
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