Job Description
Location: Melbourne | Eastern Metropolitan
Job type: Full time / From 28/01/2025 - 26/01/2026
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Accounting
Reference: 1447625
Selection Criteria
SC1: Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the Admin Assistant - Finance & First Aid role.
SC2: Demonstrated capacity to work and collaborate with others in a team office environment.
SC3: Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4: Possess the technical knowledge and expertise relevant to Administration, Accounts and First Aid.
SC5: Demonstrated capacity to provide support to management and other school staff.
SC6: A commitment to professional learning and growth.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes, typically involving accountability for a single function (e.g., ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles requiring specific qualifications and/or training.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.
Responsibilities
Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.
Provide support in relation to first aid requirements of school administration, including maintaining medical records and equipment.
Support or coordinate the preparation of standard routine internal and external communication according to school procedures.
In consultation with the principal, determine and manage work priorities within the school office.
Develop and implement strategies to ensure effective administration procedures.
Coordinate the implementation of requisitioning purchasing and issuing procedures.
Liaise with school staff in regard to support requirements.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website.
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