Are you a detail-oriented professional with a knack for payroll, finance, and office management?
Join our dynamic team and help us keep things running smoothly while making a real impact!
The role of the Admin - Accounts is to manage all the financial and administrative functions of QPS.
This includes maintaining the site General Ledger including all aspects of Bank, Trade Creditors, Trade Debtors, and Payroll, as well as general office support.
Day to Day may include: Payroll & Timesheet Management: Accurately process weekly payroll.Bank Reconciliation: Complete weekly bank reconciliations to ensure the business's cash position is accurately reflected in our ERP system (Netsuite).Statutory Compliance: Prepare and submit all necessary statutory returns, including BAS, Excise, Payroll Tax, and Superannuation in a timely and compliant manner.Monthly Reporting: Provide detailed monthly reports to the General Manager in alignment with company requirements, ensuring deadlines are consistently met.Accounts Receivable: Ensure all amounts owed to QPS for goods and services provided are collected promptly, with regular updates included in end-of-month reporting.Accounts Payable: Oversee timely payment of outstanding supplier invoices, reconciling supplier statements at least bi-monthly to ensure accuracy, with regular updates included in end-of-month reports.General Office Support: Assist the General Manager and broader QPS team with various administrative tasks, contributing to the smooth running of the office.Site Amenities Management: Handle the ordering of uniforms, office supplies, weekly kitchen supplies, and coordinating office lunches, morning teas, and ad-hoc work functions.Inbox and Phone Management: Manage the office inbox, respond to phone calls, and greet visitors in a professional manner.Onboarding Support: Assist in the onboarding of new employees, ensuring a smooth transition and positive experience for new team members.Who we are looking for: You are an outstanding communicator with excellent interpersonal skills, capable of building strong relationships and interacting effectively across all levels.
Your organisational skills are top-notch, with a keen eye for detail and the ability to manage multiple priorities at once, even under pressure.
You thrive in fast-paced environments and can independently manage your workload with a proactive and solutions-driven approach.
With advanced Microsoft Excel skills, you're comfortable handling complex data and generating insightful reports to support decision-making.
Qualifications & Experience: Experience: A minimum of 3 years in a similar role, ideally with bookkeeping experience.Education: Certificate IV or a Degree in Business or Administration is preferred but not essential.Technical Skills: Proficiency with MYOB and payroll systems is highly desirable, along with a strong understanding of Fair Work legislation.Financial Understanding: Solid knowledge of financial processes, including general ledger activities, balance sheet management, and P&L reporting.Office Management: Experience in office management or administrative roles would be an advantage.Ready to make an impact?
We'd love to hear what makes you stand out!
Submit your cover letter and let us know what you're great at and what you can bring to the table.
Who are we? QPS (Quality Packaging Services) is an Australian owned innovative and progressive family business.
We pride ourselves on our personalised customer service and dynamic and entrepreneurial culture.
With offices in Melbourne and Sydney, we have been servicing the lubricant, gas, and oil industry for over 40 years.
Our customers are globally recognised industry leaders in consumer and industrial products, and we have developed long-term partnerships with customers and suppliers where shared values and common goals align for mutual benefit.
We will begin interviewing straight away with the aim to fill the role ASAP.
*Please note only shortlisted candidates will be contacted, and a police check will be required.
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