Job type: Full time / From 07/10/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1437346
Job posted: 17/09/2024
Closes: 30/09/2024
Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position, including Cases 21, Edupay and Compass.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
SC 7 One of the core responsibilities of schools is to keep children safe. Ministerial Order 870 and the Victorian Registration and Qualifications Authority (VRQA) outline the responsibilities of schools for child safety.
What is your understanding of the standards and how can you support the implementation in your role?
Role An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities Classroom Support Provide support to staff in regard to student payments for camps, events and other payments to the College by parents. Communication: Liaise with Student Records in regard to new and exiting students to ensure all charges are processed as required. Provide information to staff on payments made. Provide information to parents regarding payments, statements, CSEF and College policy. Updating inhouse school phone list. Records Management Enter all charges onto CASES21. Ensure that all events entered on Compass are approved timely. Ensure that Compass reports and CASES21 reports are accurate and updated. Remove all student charges as soon as practical when they have exited. Ensure that all new students charges are entered onto CASES and Compass. Ensure that all reports are filed as required (electronically or paper based). Ensure that all CSEF applications are processed and updated. Maintenance of school resources: Ensure identified risks regarding equipment, resources and facilities are reported to appropriate personnel within the school. Updating phone and voicemail system. Other Typical duties Remove all charges when event/camp has been completed. Process instalment payments via Compass as required. Ensure that banking is updated daily and banking is banked as required. Process and pay parent refunds in a timely manner. Ensure that all money coming into the college is processed timely and receipted. Ensure that all Compass batches are updated daily. Reception duties including telephone and desk enquiries as required. Health Centre cover as required. Provide cash floats for school based activities. Processing of Schools Local Payroll. HR Admin support. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
A cover sheet providing your name, home address and telephone contact details;
Please provide evidence of your eligibility to work in Australia. (i.e. copy of passport)
A specific one-page response to each of the selection criteria with regard to the position advertised;
A summary of experience and qualifications;
Names, contact details, nature of relationship to you, mobile number and email addresses of three referees who can provide information regarding your application in relation to the key selection criteria. Please note that referees other than those nominated may also be contacted.
Location Profile Information about Doncaster Secondary College, its ethos, programs and the Strategic Plan 2022-2025, Vision, Values and Mission Statement can be obtained at our website
We are very keen to employ an Administration Assistant with passion to work in Education. You are encouraged to apply even if you do not have demonstrated experience in all of the typical duties.
To apply for this role, you will be redirected to the Schools (Government) job application system.
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