ACCOUNTS RECEIVABLE / GENERAL ADMINISTRATIONJob posted: 01/11/2024Location: Melbourne | Northern MetropolitanJob type: Part time / From 28/01/2025 - 27/01/2026Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference: 1448569Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.SC2 Demonstrated capacity to work and collaborate with others in a team environment.SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.SC4 Possess the technical knowledge and expertise relevant to the position.SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.SC6 A commitment to professional learning and growth for both self and others.RoleProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.Maintain and update office records, enrolment data, diary records, and basic written records.Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.Coordinate the delivery of administrative services within the school.Develop and implement strategies to ensure effective administration procedures.Liaise with school staff in regard to support requirements.Supports the first aid facilities and assists in delivering first aid to students.ResponsibilitiesTHIS ROLE IS MONDAY, TUESDAY AND WEDNESDAY ONLY1. Reception Duties (Visitors and telephone inquiries)1.1. Communicate effectively with all members of the school community and provide a range client services.1.2. Provide a professional and welcoming environment to parents, students, staff and visitors to the college.1.3. Direct telephone and direct inquiries to the relevant staff/area.1.4. Ensure that all queries are dealt with in a professional and confidential manner.2. Reception Duties (Student Window)2.1. Manage all student inquiries and direct to the relevant staff/area.2.2. Ensure that all queries are dealt with in a professional and confidential manner.2.3. Collect student payments, ensuring a strict adherence to office policies.3. Student Administration and Finance3.1. Ensure that all money is receipted correctly and balances at the end of each day.3.2. Maintain accurate records of payments and permissions for excursions.3.3. Proficiently use all aspects of CASES21 accounts receivable, including family receipts and payments, together with a working knowledge of sundry debtor and creditor functions.3.4. Produce, interpret and analyse financial reports, including family transaction history and matching transaction reports.3.5. Extract data from Cases 21 using the worksheet function to provide accurate reports.3.6. Accurately enter student enrolment data into Cases 21.3.7. Competently use Compass to record and manage student attendance data.3.8. Competently use the chronicle function in Compass to enter and produce reports.4. Administration Duties4.1. Use Microsoft Office to produce letters, spreadsheets and presentations in accordance with the school's templates and guidelines.4.2. As directed by the Office Manager, support with the delivery of administrative requests and tasks from management and teaching staff, ensuring that a high standard of service is provided at all times.5. First Aid Duties5.1. Provide first aid support to students as required.5.2. Use Compass to record sickbay attendance.6. Professional DevelopmentIt is expected that the position holder will show a commitment to ongoing professional development.Other duties as directedWho May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all.Child Safe StandardsVictorian government schools are child safe environments, actively promoting the safety and wellbeing of all students.The start date may be changed with negotiation between the principal and successful applicant.1. A cover sheet providing the name of the applicant, record number (where appropriate), home address and telephone where you can be contacted, the position you are applying for and the vacancy number of the position.2. Specific Key Selection Criteria response.3. A CV with a summary of experience and qualifications.4. The names, email addresses and contact details of three referees who can provide information regarding the application.
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