The primary objective of this position is to support the Finance & Commercial Manager in the day-to-day running of accounting, bookkeeping, and business support functions.
This business-critical role ensures seamless financial operations and works closely with both the Software and Staffing divisions to maintain smooth workflows and resolve queries efficiently.
Responsibilities Support the Finance & Commercial Manager by preparing invoices for review, resolving queries, and conducting bank and credit card reconciliations.
Prepare payroll for final review, including data entry of hours, overtime, deductions, and benefits.
Respond to payroll-related inquiries from contractors, employees, and management, providing timely and accurate information.
Manage and monitor internal Purchase Orders.
Investigate and resolve accounting discrepancies as they arise.
Ensure transaction invoices and receipts are uploaded to Xero.
Actively engage with and support contractors to ensure full engagement.
Assist with onboarding new employees and subcontractors, ensuring proper setup in payroll and relevant systems.
Handle administrative tasks such as updating employee records, maintaining payroll-related documentation, and resolving discrepancies as they arise.
Verify timesheets and handle timesheet approvals in collaboration with relevant departments and clients.
Enhance, manage, and maintain systems including Microsoft Teams, Omega365, Share Point, etc.
Monitor contractor end of assignment.
Perform ad hoc Finance and Administrative duties to support various business functions as needed.
Qualifications Required Proven experience in payroll processing and basic accounting functions.
Strong attention to detail and a high level of accuracy in data entry and reporting.
Excellent communication and interpersonal skills, with the ability to work collaboratively across departments.
Proficiency in Xero, Excel, and accounting tools.
Strong organizational skills and ability to manage multiple tasks efficiently.
Experience with ERP systems would be advantageous but is not essential.
Highly organized and proactive, with a strong focus on accuracy and compliance.
Customer-oriented approach with a commitment to providing excellent service.
Ability to work under pressure and meet deadlines.
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