AccountancyTullamarine, Melbourne, AustraliaAccounts Payable OfficerWe are currently seeking an experienced Accounts Payable Officer to support the accounts team of a large manufacturing business. The ideal candidate will have at least 3-5 years experience in a similar role and be able to manage projects within allocated timelines and to required levels. $38 per hour inclusive of casual loadingMonday to Friday 9.00am-5.00pmTullamarine LocationTemp to Perm opportunityImmediate startThe Accounts Payable Officer is accountable for processing vendor invoices, requesting credits from vendors, and reconciling complex vendor/hauler accounts. This role is also responsible for the timely completion of customer billing, Container Deposit Scheme payments, and vendor rebate inquiries involving documenting and investigating claims, processing credit notes or adjustments, and communicating with both vendors and customers along with providing regular reporting to internal departments.Duties and Responsibilities:Accounts PayableProcess invoices into SAP for inbound freight movements in accordance with daily KPIsValidate charges for accuracy against runsheet and master data pricing informationPromptly handle inbound and outbound vendor queries via phone & emailPrepare manual credit adjustments from vendors when at fault to recover the cost and manual invoices for VIMS, an invoice approval workflow toolEscalate potential risk of stop service to Team Leader & Vendor ManagementComplete monthly vendor reconciliationsEnsure data errors and issues are rectified to avoid repetitive errorsRespond to vendor queries within 24 hoursMaintain a PPV report to monitor the invoice variances and provide commentary on trend and approvalIdentify the root cause and follow up with Vendor Managers to resolve issuesBilling and Payment EnquiriesHandle customer billing or vendor rebate/NCR inquiries/disputes inbound and outbound via phone & email in accordance with KPIsHandle and investigate CDS payment inquiries via phone and email in accordance with KPIsCommunicate system-related issues to the relevant stakeholdersInvestigate the customers/vendor dispute/queries using information such as service agreements, run sheets, tonnage reports, weighbridge docket data, billing information, and any other media availableVendor payment reconciliation, allocation, and discrepancy resolutionCommunicate with other departments as required, such as VR Master Data, Sales, Vendor Coordination, Team, Weighbridge ControlIdentify where a claim for credit must be made against a vendor to recover collection costsEnsure errors and issues are rectified so that problems do not repeatRaise credit/debit notes and vendor adjustmentsAdvise Credit Services of disputes that may delay customers remitting funds for invoicesGeneralIdentify key system and process improvements to reduce the extent of manual effort requiredPrepare analysis of accounts/credits/adjustments and produce daily/weekly/monthly reportsWork collaboratively as part of a teamProvide support and assistance to the National Administration Team Leader when requiredTake ownership of own career path and individual objectivesOther duties as required by the businessMinimum Qualifications and Experience2+ years' experience in an Accounts Payable roleExcel - Advanced SkillsDemonstrated experience in data analysis, report preparation and presentation to key internal and external stakeholdersExperience in manufacturing or Recycling industryExposure to a corporate environmentExposure to Salesforce ApplicationCustomer Service ExperienceSAP proficiency - IntermediateIf you believe you meet all the required criteria please apply now or email Hannah Limond at for more information.#J-18808-Ljbffr