Accounts Payable

Job type: Full time / From 28/01/2025 - 19/12/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1460442
Location Profile Footscray High School is a new and contemporary multi-campus secondary school in Melbourne's vibrant, geographically rich and culturally diverse inner west.
The Footscray High School will comprise two junior 7-9 campuses and a senior 10-12 campus (from 2022). The school comprises three campuses:
Barkly Campus (Year 7&8) Pilgrim Campus (Year 7&8) Kinnear Campus (Year 9-12) At Footscray High School we are committed to every student having access to a world-class education. Inspiring young people to develop the 'essential skills' required for their future pathways in an inclusive and positive learning environment is our priority.
We provide all students with a comprehensive and innovative curriculum that focuses on individual growth and addresses the skills and dispositions required for citizens of the 3rd millennium. Our vision is to draw on international research and best practice to ensure that our curriculum and programs promote choice and agility to deal with complex, unknown, and rapidly changing futures.
Footscray High School's vision is to provide excellence in learning and teaching, achievement, innovation, and self-improvement within a supportive, healthy, safe, and secure environment that is inclusive of all.
Footscray High School's mission is to provide excellence in education through a caring and diverse environment that encourages the holistic development of each student. We aim to provide students with rich academic, social, physical, and creative experiences that develop their full talents and uniqueness.
We aspire to be an educational establishment renowned for its vibrant community, which develops creative thinking and learning dispositions in order for our students to engage with the complex challenges of an ever-changing world.
Selection Criteria SC1: Demonstrated high level competency and understanding of Department of Education and Training software systems, Cases21, Compass and associated internal controls, policy, procedures, guidelines and employment conditions relevant to school-based staff and financial management. SC2: Demonstrated high level written and verbal communication abilities with commitment to customer service, along with advanced interpersonal skills that include a capacity to develop constructive relationships with staff, students and parents. SC3: Demonstrated high level ability to work effectively, proactively and cohesively with staff, outside organisations and members of the school community taking into account their individual needs and circumstances. SC4: High level organizational skills, ability to establish work priorities and procedures with the capacity to prioritise work flows and meet deadlines. SC5: A commitment to ongoing professional learning to enable further development of skills, expertise and professional capacity for both self and others. SC6: A strong work ethic and a sense of pride in being part of Footscray High School team, efficiently completing work to a high standard and in a timely fashion. Role Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Responsibilities Accounts Payable Process approved orders, invoices authorised for payment and credit notes on CASES21. Raise Purchase Orders on Compass as requested, maintain creditors and sundry debtors in CASES21, data entry for invoicing. Reconciliations (including purchasing cards). Pay accounts via approved payment methods (Commbiz). Ensure goods and services invoices are accompanied by an approved Purchase Order before processing of Creditor invoice. Follow up outstanding orders, invoices and creditor enquiries. Assist staff with any enquiries. Ensure, where necessary, the FBT Hospitality Expenses Approval Form is attached. Update and maintain Creditor and Sundry Debtor details in CASES21. Assist the maintenance of accurate and relevant financial information in CASES21 and Compass. Facilitating stocktake of assets for external Audit in conjunction with Business Manager. Oversee the entry of assets in CASES21 Finance and write off assets as required in conjunction with the Principal. Manage Myki cards (including topping up), record their use, oversee the provision and return of cards to and from staff as needed. Assist with end of month/year end in CASES21. Manage keys and key register. Monitor Cabcharge. Manage mobile phone register. Manage CSEF applications and allocations. Manage State Schools' Relief application and allocations. Procurement Ensure school complies with DET Procurement Policies. Negotiate and manage school contracts. Manage the contractual process for businesses employed by the school. General Administration Ensure the provision of a range of administrative support functions for the Principal and teaching staff. Provide administrative support to external service providers as required. Provide required level of administrative support for school events, functions and projects. Implement induction programs for new staff, volunteers and other workers to the school. Records Management Oversee the school's records management systems. Ensure staff are producing and storing records in accordance with DET and school guidelines. Other Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school. Prepare funding submissions for the leadership team and school council. Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations. Provide advice to staff on spending against budget in respect to faculties, programs and other school projects. Administer government grants and other school income. Manage fundraising activities. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability, and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar.
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.
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