Pullman Cape Town City Centre, Cape Town, ZA
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To be responsible for the accurate, proper recording and management of all Creditors for the Hotel.
Specific Responsibilities: Verify invoices for accuracy and authorizations. Make sure the approved purchase orders are attached and the invoices signed off by the relevant department head. Any concern on an invoice should be immediately brought to the attention of the Financial Controller.Ensure vendor information is up to date in A/P module.Ensure invoices processed in the A/P ledger are coded with appropriate supplier and general ledger account codes.In the case where there is an interface between the inventory system and the A/P ledger, ensure completeness and accuracy between all invoices received and the system data before importing into the General Ledger.Processed invoices need to be held in a file, in alphabetical order, for easy access when preparing payments.Responsible for the proper accounting of the Goods and Services Tax in the A/P Ledger.Appropriate control measures are taken to avoid any duplicate accounting or payment of invoices.Prepare payment runs, strictly following vendor payment terms.The detailed payment run report from the accounting system is formally reconciled with the approved invoices and their purchase orders and submitted to bank signatories for supervision before authorizing the payment run.Reconcile suppliers' statement of account and follow-up for any missing invoices.Overseas payments are coordinated with the bank or available online facilities (ie: NEDBANK Global).Ensure all paid invoices are securely filed away (preferably by batch payment date). System generated remittance advices are attached to the paid invoices.At month end, carry out a reconciliation between inventory system ledger and Accounts Payable ledger to ensure the 2 ledgers agree.Prepare accruals journal to cover all outstanding purchase orders and goods or services received without an invoice, re-occurring expenses.Regularly monitor the A/P ageing report and follow-up on any credit notes/ missing invoices.Carry out any other reasonable duties as assigned.Respond to change in the Departmental Function as dictated by the Hotel.Month End: Ensure all Creditors statements received on month-end and reconciled against AP Age.Ensure that all Month End reports are printed and forwarded to the Financial Controller to prepare the balance sheet reconciliation.Other: Carry out any other reasonable duties as assigned.Respond to change in the Departmental Function as dictated by the Hotel.Health & Safety Notify your Manager of any reason you may not be capable of performing your tasks safely.Participate in workplace consultation on matters pertaining to Workplace Health and Safety, as per the hotels agreed arrangements.Comply with safe work practices by following Accor Health, Safety and Environment policies, including the use of safe manual handling techniques, safe use of hazardous chemicals and machinery, working at heights procedures, using protective clothing and safety equipment where available and necessary, maintaining a clean, tidy work environment, and any other safety practice promoted and required by the Hotel.Ensure all equipment is kept in good working order and used only for the purpose for which it was intended.Attend and actively participate in all H&S training required of you by the Hotel.Report any health or safety hazards, incidents and injuries to your Manager/Supervisor or Manager on Duty as soon as possible. Hazards may include unsafe working conditions, equipment and machinery faults or damage, and other housekeeping or maintenance needs that may affect the safety or any person/s at the Hotel. Ensure that the appropriate documentation is completed correctly, such as the Injury / Incident Form.Participate and contribute to the risk assessment process when requested by your Supervisor/Manager.Work cohesively in conjunction with the hotel's rehabilitation program, as required.Maintain standards of hygiene for food handling and presentation as prescribed by council / legislative regulations.Be fully conversant with departmental fire and evacuation procedures.Systems & ProceduresLog and inform your Manager of any system problems. Suggest any improvements that could be made to improve existing systems and procedures.Follow policies and procedures outlined in the Accor Brand Standards Manual, Departmental Service Standards / Procedures Manual and Accor Policy Manuals.Complete all duties, and ensure a concise hand over.Customer RelationsProvide efficient, friendly and professional service to all guests.Participate in the Departments ongoing quality service improvement program through the use of Guestbook and hotel guest questionnaires.Lead by example when attending to guest requests. Show efficiency in constantly striving to provide Total Customer Satisfaction.Take initiative to ensure that interactions with our customers (internal or external) are positive and productive.Work together with trust so that colleagues and management meet the goals of the department/Hotel.Treat customers and colleagues from all cultural groups with respect, sensitivity and transparency.Take every opportunity to be a "salesperson" by active selling of special promotions and facilities available within the Hotel.Implement the Accor values and Accor customer vision to 'Offer the Best Service to Our Customers.Other Take responsibility to ensure all required tasks are completed accurately and within given time frames.Participate in scheduled training and development programs provided by the Hotel to improve self and department standards and attend departmental meetings as required.Abide by Accor policy on EEO and Harassment in the workplace.Ensure wherever possible that employees are provided with a work place free of discrimination, harassment and victimisation.Follow property procedures with respect to grooming, performance and conduct standards, occupational health and safety, emergency procedures and all other property policies and procedures as detailed in the employee handbook / department procedure manuals / company policy manuals.Ensure Hotel, Customer and Staff information or transactions are kept confidential during or after employment with the company.Any other reasonable request within your range of competence as required by your Supervisor or Hotel Management. Qualifications Education and/or Experience
Grade 12Bachelor's degree in Accounting or Business preferred or equivalent work experience.Advanced knowledge of Excel and QuickBooksDiscover a world where life pulses with passion
Diversity&Inclusionfor Accor means welcoming each and everyoneandrespecting their differences by giving priority only to qualities andskills in extending employment and development opportunities. Our ambition is toprovide meaningful employment, a warm and welcoming culture, excellentworking conditions and to promote the development ofall people, including thosewith disabilities.
When applying, do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.
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