Accounts Payable and General AdministrationJob posted: 06/11/2024Job type: Full time / From 20/01/2025Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference: 1448681Selection CriteriaKSC1: Provide evidence of high level organisational, written and communication skills with the ability to prioritise tasks to work within specified timelines and compliance requirements.KSC2: Provide evidence of a sound understanding of financial bookkeeping principles.KSC3: Demonstrated ability to work as a co-operative team member showing flexibility, attention to detail and an ability to embrace change.KSC4: Demonstrate capacity to show initiative in the provision of a broad range of support to the school community in accordance with guidelines, accepted practice & school policy.KSC5: Provide evidence of knowledge and competence in the use of a broad range of computer software, including the Compass and Microsoft Office suite. Proficiency in the use of the Department of Education software program CASES21, particularly in the finance module, would be an advantage.RoleAn education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.A role at this range may include:Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the Finance Manager.Provide proficient daily operation of CASES 21 Finance and Compass systems package to support the role of the Financial Manager.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.ResponsibilitiesAccounts PayableManage Creditor maintenance on CASES21/Compass.Source service provider, bus booking quotations as required for school excursions and events.Collate & verify orders/invoices.Manage procurement documentation compliance.Support the Administration Manager with maintenance of Asset Register.Data entry Creditor Invoices to CASES21.File financial reports.Assist the Financial Manager when required with the following but not limited to:Monthly bank reconciliations.Preparation of End of Month / End of Year reconciliation, documentation and sign off.Preparation and follow up of sundry debtor invoices.Accounts ReceivableReceipt student and staff payments over the counter.Process payments from Compass Billing.Prepare daily banking.AdministrationPoint of contact in the front office.Support the efficient daily operation of Office Administration as required.Any other duties as required by the Principal or Business Manager.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.
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