Accounts Payable And General Administration (Ed Support Level 1-Range 2)

Accounts Payable and General Administration (Ed Support Level 1-Range 2) Job posted: 03/05/2024
Job type: Part time / From 15/07/2024 - 20/12/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1413287
Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment and provide support to management and other school staff.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated a commitment to professional learning and growth for both self and others.

Applicants must address the selection criteria. Please submit applications through Recruitment Online. Role An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised  student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities We are looking for a highly motivated individual to join our high functioning Administration team.
Maintenance of accurate creditor details.
 Addition of creditors to Cases21 and exporting of creditor data to Compass
 Administration of the accounts payable process from the initial purchase order to the preparation of invoices ready to pay in accordance with DE guidelines.
 Maintenance of all accounts payable documentation in a manner suitable for audit and archiving purposes.
Checking correct finance codes are used to maintain correct budget information.
Ensure the accounts payable process is administered in a timely manner
Assist in producing reports
With guidance from the Business Manager maintain the Asset Register in accordance with DE guidelines
Ensure accurate attendance records are maintained and rolls are marked on a daily basis
Provide support to teaching staff regarding the maintenance of attendance data via Compass
Ensure the paper roll is marked for classes where a CRT is in place, record in Compass
Provide attendance reports as requested by the Principal Team
Provide First aid to students prior to the First Aid Officer being on duty
Provide back up as necessary in peak First aid room times
Accurate recording of First Aid incidents & visits via Compass and/or Edusafe Plus.
Attend to reception and telephone enquiries while understanding the importance of this position as the first point of contact with the school and wider community.
Provide a professional approach to the role of reception with a marketing and promotional perspective.
Assist with parent inquiries and refer to the appropriate staff member
Respond to student and staff requests for information.
Record Tour bookings & prepare tour packs.
Visitor management via the Compass Kiosk.
Undertake other duties as may be deemed necessary by the Executive Team.
Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. The school may seek references from referees not listed in the applications.Location Profile Regency Park Primary School provides the school community with an excellent educational facility implementing challenging programs delivered by dedicated staff, enjoyed by enthusiastic students and supported by parents in striving for excellence in learning
The school is well regarded in the local community attracting increasing numbers of students with a current enrolment of 530. The school is set in the eastern suburbs and enjoys a close relationship with Wantirna Secondary College which is situated nearby. The school population is quite diverse and is becoming more multicultural with over 25 countries represented.
Parents and staff have high expectations of the children and the school. The school council and parent club are both very supportive of the school, staff and school programs. Several council subcommittees operate with membership comprising of parents and staff.
Regency Park staff work closely together in teams to plan a consistent and differentiated curriculum to ensure the educational needs of all students are met. Curriculum is based on the Victorian Curriculum with an emphasis on Literacy and Numeracy. Specialist programs are provided in Visual Arts, Performing Arts, Physical Education and Cultural Studies. We are implement a two year cycle of Inquiry units. There is a high standard of achievement with students consistently achieving results which exceed the state average and SFO expectations. Intervention programs are provided in Literacy Support, English as an Additional Language (EAL). Extension and enrichment opportunities are provided across the school.
Opportunities are provided for students to develop leadership skills through a number of programs such as: Peer Support, Peer Mediation, Student Voice Team, School Captains, House Captains, and Buddy Programs. Our core values and the implementation of Play is the Way builds social and emotional capabilities from Prep - 6.
A number of traditions contribute to a stable yearly routine. These engage the community and the students by promoting enthusiasm and parental involvement at a variety of levels. Some examples of these popular events are the Community Evening, Education Week activities, Special Days, End of Year Celebration and the School Production. We strive to ensure that every child has the opportunity to shine through the provision of a range of clubs and extra-curricular activities.
The school provides excellent facilities which include well-appointed learning spaces, an art and craft room, hall, library and four separate playground areas. All playground equipment and the sandpit have been covered with expansive shade covers. Facilities are regularly maintained and upgraded.
Part time / From 15/07/2024 - 20/12/2024
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