ROLE: AccountsAdministrator (Part Time)
LOCATION: Brunswick West, Melbourne
THE COMPANY: This unique building industry provider is expanding and looking for a Part Time Office Administrator within the Insurance Building sector, based in our Melbourne office.
Office Administrators are responsible for evaluating and optimizing financial controls and procedures, managing accounts receivable and payable, as well as expenses and prepare, track, and reconcile accounts. Office Administrators are also responsible for the management of Xero and overdue invoice reporting, liaising with internal stakeholders to ensure the smooth running of the business.
THE ROLE: Xero data entry for all trade invoicesDaily reconciling of Xero for all transactions – this includes receipting payments received, all card transactions from Directors/Staff and reconciling trade invoice paymentsAccounts Payable reports to DirectorWeekly processing of Trade payments as instructed by DirectorFollowing of overdue invoices and reportingto Directors and ClientsAnswering any queries the team has (i.e. Xero queries, invoice payments, trade invoice queries etc.)Managing Toll accountsApplying for HOWI/QBCCArticulate professional written and verbal correspondence to stakeholders and third partiesAchieve daily, weekly, monthly targetsUpload documentation to meet internal and external compliance requirements and KPI targetsUpdate and maintain internaldatabase (Xero)General data entryGeneral and ad-hoc administrative tasks as requiredin a busy officeAssisting the Repair Coordinators where required REQUIREMENTS Strong administrative skillsExcellent written and verbal communication skillsProblem solving skillsStrong computer skillsAbility to multitask and use multiplesystems at onceHigh attention to detail and accuracyStrong and positive team playerAbility to work in a fast paced, high-volume office environmentPrevious experience in an accounts role is desirable