92172 - Business Administrator- HMP SUDBURYNumber of jobs available: 1
Detail of reserve list: 12 Months
Region: West Midlands
City/Town: Ashbourne, Sudbury
Building/Site: HMP SUDBURY, DE6 5HW
Grade: AO
Band: 3
Post Type: Permanent
Working Pattern: Full Time, Flexible Working, Other
Role Type: Administration / Corporate Support
Will the successful applicant have line manager responsibilities? No
Organisation Level: Delivery - The jobs at this level will be task focused delivering defined activity or services.
Overview Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description. This is a non-operational role which may involve contact with prisoners depending on their area of work.
Characteristics Typical tasks associated with this Group Profile include:
Organise, produce and maintain accurate records for area of workAct as contact point for all communications to the team, prioritising and distributing communications to the appropriate person or relevant department in the establishmentComplete monitoring returns for area of workInput requisitions on to the finance database and process requisitions for defined area of workCo-ordinate any awareness sessions for area of workPrepare paperwork for checking by manager, conducting initial checks as requiredCorrespond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately sharedMaintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as requiredCollate information relating to relevant Service Delivery Indicators (SDIs)Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points.Essential Skills/ Qualifications/ Accreditation/ Registration Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours Changing and ImprovingCommunicating and InfluencingWorking TogetherManaging a Quality ServiceDelivering at PaceWorking Arrangements & Further Information The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
Benefits Annual Leave: The holiday year runs from 1 March. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment.
Pension: The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
Training: HMPPS is committed to staff development and offers a range of training and development opportunities.
Eligibility: All candidates are subject to security and identity checks prior to taking up the post.
Please note the successful applicant will need to undertake a Disclosure and Barring Security Check for this post.
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