NES Fircroft are working with a Mining company seeking an Office Administrator to join their team in Perth.
Location: Perth CBD
Hours: 38 hours per week
Length of Contract: 12 month contract
Start Date: ASAP
Experience Level: Junior / Intermediate
This role will be responsible for ensuring the efficient day-to-day operation of the office, including but not limited to general administration, office management and facilities coordination.
Responsibilities:Oversight of the visitor management system, security access passes and inductions etcGreet visitors where required and all office visitor managementCoordinate office initiatives and Calendar of EventsMaintenance of office and boardroomsBooking of all staff events, functions and training activities on L8Provide support for meetings and training including booking cateringProvide support to Executives and extended team members on administration needsManagement and maintaining office inventoryOnboarding new starters; setting up meeting rooms for inductions, organising catering for lunch, preparing new starter backpacks, allocation of desks, maintaining seating charts, liaising with IT to ensure workstations are readySupport the offboarding procedure with relevant termination removals from registers etcPrepare and complete requisitions and purchase orders including receipting and invoice reconciliationBooking of travel and accommodation using the Concur systemsCollection of mail, organizing courier bookings, stationary orders, site access and other administrative duties as requestedMaintaining staff registers, teams channels, Office email DLsAssist with meeting agenda and minute taking, reports and presentations including drafting and formatting a range of documents in MS Office (Word, PowerPoint, Excel, Publishing)Liaise with internal and external stakeholders as requiredManaging the shared cars, including the booking vehicles for cleaning, servicing and repairsLiaison with building management as required, for minor repairs and maintenance worksWork with in-house resources and contractors to assist in the completion of scheduled works in line with company policies and procedures ensuring adherence to site safety standardsLiaison with HSSE staff regarding workstation and ergonomic adjustments required for staffCoordination and liaison with Fire Wardens and First Aiders.
This includes coordinating/arranging training and maintenance of site warden and first aider registersEnsuring first aid kits are correctly stocked and arranging for order of replacement suppliesFurniture adjustments, relocations and installation as requiredCompletion of workplace inspections with cleaners, HSSE representatives, building management and other contractors/service providers as requiredManagement of on-site storage, including storeroomsManagement of meeting room functionality (in conjunction with IT)Management of occupancy registers and completion of floor occupancy auditsOrder kitchen supplies including milk and maintenance of office coffee machines, dishwashers, and fridgesWork Experience / Technical Skill Requirements:Previous experience in an administration roleSAP experience preferredCompetent in Microsoft Office applicationsStrong organizational skillsWell-developed communication and customer service skills (both written and verbal)Complex problem solving and analytical skillsC Class Driver's LicenseEducation / Qualification Requirements:Completion of Higher School CertificateTAFE Certificate well regardedIf interested, please apply or contact
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