About the role and team We have an exciting opportunity for an experienced Legal Assistant / Office Co-ordinator to join our Darwin office.
The main focus for this role will be to manage the day-to-day operations of running the office and to provide administrative support to our lawyers.
Our growing Insurance practice has approximately 80 people located across Darwin, Perth and Adelaide. We are a defendant insurance legal team working across both General Insurance and Statutory Insurance matters with our Darwin practice having a focus on workers compensation.
You will be responsible for:
Managing the Darwin Office Services function; Responsible for managing the Darwin Office budget, processing and approving any office invoices for payment; Working with building management team on services, security, and access to the building; Ensuring the office is kept clean and well-maintained, and in working order; Co-ordinating maintenance/cleaning for the Darwin Office where required; Liaising with suppliers and ordering office supplies for the Darwin Office; Working with the Facilities team to ensure all equipment for meeting rooms and front of house are in working order; Being the first point of contact for critical incidents for the Darwin Office; Arranging flowers and gifts for partners and employees; and Project work as required. Legal Assistant Drafting of documentation as required; Performing conflict searches and file opening; Maintaining extensive electronic filing for all incoming and outgoing correspondence (including splitting & saving documents in PDF format); Preparation of all monthly billing; General file maintenance including closing and archiving; Diary management including listing of key dates (court hearings and due dates); and Other ad hoc tasks as required. About you You will ideally have the following skills and experience:
Similar experience ideally in a professional services environment; Experience working a document management system (eg Worksite/Filesite would be highly desirable); Experience with large MS Word and PDF documents; Previous experience with billing (eg use of Aderant highly desirable); Service focussed approach; Excellent organisational and planning skills; Strong interpersonal skills; Strong verbal and written communication skills; Strong attention to detail; Given the role has a focus on being responsible for managing the day-to-day operations of running the office, we will require you to be on-site to perform the role.
About us Hall & Wilcox is a leading independent Australian law firm. We are a firm of more than 1150 people, including over 145 partners, delivering outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.
We are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values - known as Hallmarks.
We are also renowned for Smarter Law, which means we look beyond the status quo to think differently and find solutions that are better, faster and cheaper. Smarter Law includes enabling technology, challenging business models, innovative pricing and creative resourcing.
We are a firm of the future. We offer our people interesting and challenging work, and access to great clients.
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At Hall & Wilcox, we are committed to creating and maintaining a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, sexual orientation and gender identities.
We are also committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Rebecca Hansen, Senior People & Culture Advisor at ****** for a confidential discussion.
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