Executive Officer to the Clerk of the Legislative Assembly Full time, Permanent
About 17 hours ago, from Western Australia Government
Closing Date:
2024-11-27 4:00 PM
(YYYY-MM-DD)
SUBSTANTIVE EQUALITY STATEMENT:
The Parliament of Western Australia values diversity and champions the principles of Equal Opportunity Employment.
We are committed to attracting and retaining a workforce that reflects our community, and to making Parliament an inclusive and supportive workplace, free of discrimination.
We encourage all suitable people of any age, sex, gender, family status or culturally and linguistically diverse backgrounds to apply, including First Nations people, people from the LGBTQIA+ community, and people with any form of disability.
JOB DESCRIPTION:
This is an exciting opportunity for a motivated and experienced Executive Officer to work directly with the Clerk of the Legislative Assembly in a dynamic environment supporting the administration of Western Australia's parliament.
About the Role
The Executive Officer provides high-level administrative support to the Executive Management team while playing a pro-active role in the effective functioning of the Department.
Responsibilities of the role include:
• Diary management
• Meeting, travel, and accommodation arrangements
• Coordination of special events and functions
• Managing correspondence and maintaining systems
• Undertaking special projects including research and analysis
• Maintaining the department's strategic and business plan
• Contributing to strategic policy.
About You
As Executive Officer, you will be confident in building relationships and working collaboratively.
You will demonstrate unquestioned integrity and a proven record of acting with tact and discretion – maintaining confidentiality at all times.
This role requires someone with an agile, flexible mindset and positive attitude.
You will have a high degree of initiative to work independently, respond to issues, and adapt to situations by assessing demands and priorities as they arise.
The role would suit a person comfortable with implementing procedures and solutions with limited direction.
Having the capability to quickly acquire an understanding of this unique environment and its systems is important.
Ministerial or parliamentary experience is highly desirable but not essential.
What we can offer you:
• Vibrant work culture: experience a team atmosphere that strives towards mutual respect, embracing a variety of opinions, diversity, and fairness.
• Generous employment conditions, flexible working options, and professional development opportunities.
• Benefits: health and well-being initiatives, funded EAP program for you and your family, subsidised staff cafeteria, access to free parking and great public transport connections.
SELECTION CRITERIA:
1.
Extensive experience providing senior executive support at a high level and working to more than one manager.
2.
Highly developed written, verbal and interpersonal skills, including the capacity to liaise effectively with Parliamentarians, CEOs, and senior executives and negotiate and maintain productive working relationships across Parliament.
3.
Well-developed planning and organisational skills with the ability to work under pressure, manage workflow, prioritise and meet timeframes.
4.
Well-developed research, conceptual, analytical skills including an ability to prepare reports, submissions and formal documentation.
5.
Demonstrated ability to exercise discretion and sound judgement, anticipate emerging issues, show initiative and problem solve particularly related to urgent non-routine matters or highly sensitive issues.
Desirable Criteria:
1.
An understanding of, or the ability to gain an understanding of, the operations of the Parliament and the role of the Legislative Assembly.
2.
Certificate level or higher qualifications in administration is beneficial.
FOR FURTHER JOB RELATED INFORMATION:
For further job-related information: Please contact Liz Kerr, Deputy Clerk of the Legislative Assembly, on telephone: (08) 9222 74*** or e-mail ******.
APPLICATION INSTRUCTIONS:
How to apply
If you're interested in applying, please send us:
• A completed Legislative Assembly application for employment form (found below)
• A response (no more than two pages) addressing the selection criteria as set out in the job description, supporting your suitability to perform the duties of the position with examples
• An up-to-date CV that clearly outlines your work-related skills and experience.
Applications must be emailed to ****** by 4.00pm, 27 November 2024.
A job description and application form can be downloaded below.
Please note you must be an Australian citizen or permanent resident, or a New Zealand citizen with a Special Category Visa to apply for this role.
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