Es 1-2 - Admin House Assistant And Communications

ES 1-2 - Admin House assistant and Communications Job posted: 30/08/2024
Location: South West Region | Warrnambool
Job type: Part time / From 07/10/2024 - 19/12/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1433387
Location Profile Dear Applicant
Thank you for your interest in the advertised position at Warrnambool College. At a time of exciting growth and continuous school improvement, this is an excellent opportunity for a highly motivated, dynamic professional to be part of our team.
At Warrnambool College we achieve success through persistence, resilience and mutual respect.
The College values are:
Resilience, strength, mutual respect, courage, trust, global learners, honesty, accountability and persistence. Our moral purpose to improve educational outcomes and opportunities not just for our students, but for every student. Based on this ethos we promote the ideal that every Warrnambool student should thrive.
School profile
Warrnambool College is a Years 7-12 secondary school situated within parkland in the eastern area of the city of Warrnambool. Students from the City of Warrnambool and the surrounding rural districts attend the school which has a stable student population of more than 1150 students with boys and girls in approximately equal numbers. Our staffing profile of approximately 150 members includes 3 Assistant Principals, 20 Leading Teachers, teaching and education support staff, wellbeing team members and a separate reengagement staffing complement.
Warrnambool College strives to provide quality pathways for all students.
School values, philosophy and vision
The primary aim of Warrnambool College is to prepare students for life as active, happy, healthy citizens. We provide opportunities to develop the academic, social and personal skills which will allow them to participate in and contribute to the community as competent and informed global citizens. Our College recognises and strives to meet the individual needs and educational requirements of all students.
We make a strong commitment to child safety and consider this the duty of all child related staff workers.
Warrnambool College offers an educational program which is diverse and interesting and allows students to experience success in an environment which is safe and supportive. We are innovative in curriculum development and always look to provide a contemporary, relevant program. This practice is reflected across the College as a whole and all teaching staff take part in Professional Learning Teams. The daily structure of the school operates on a four-period day; each period consists of 70 minutes.
The Warrnambool College Way outlines the school¿s vision and values. This is integral to the work that we do and is the foundation of our school community. Students, staff and members of our school community are encouraged to live and demonstrate our core values of respect, integrity and kindness at every opportunity.
Our school's vision is to empower students to reach their personal best, and fully equip them to contribute positively to society as happy, healthy young adults. Our narrative is to work towards Every Warrnambool student thrives . Our value statements are Persistence, Resilience and Mutual Respect. These are embedded into our SWPB framework, student management policies and Attitude and Effort reporting structure.
Student Welfare:
Warrnambool College has a student welfare structure which is based upon the organisation of students into six House Groupings. Each House has a House Leader supported by two Assistants. There is a strong focus on Pastoral Care. Our College Wellbeing centre encompasses our Wellbeing coordinator, Student Counsellors, `Big Life program coordinator, School Nurse and Speech Pathologist who all play a vital role in caring for students at all year levels. Warrnambool College has a commitment to zero tolerance of child abuse and safety of children with a disability, from Aboriginal or Torres Strait Islander backgrounds and students with diverse sexual and/or gender identification.
Parent Involvement:
The College prioritises communication with all families through a range of mediums including the online communication tool, Compass. Parents and guardians are encouraged to become involved in College activities and the education of their children in all areas of the curriculum. Opportunities exist for parents and guardians to contribute at the policy-making level via our College Council and its various sub-committees.
Education Programs:
In Years 7-10 students are able to participate in studies from all areas of VicCurric and where applicable the Australian Curriculum. At Year 7 there is a common curriculum which aims to develop the students' competence in literacy, numeracy, the arts and technology as a foundation for success in future studies. In Year 8 students participate in Elev8 which is an integrated subject of Humanities, English and Health, whilst beginning their elective journey in the technology, the arts and languages area.
In Year 9 students participate in PhoenIX which has student centred inquiry-based learning at the heart of this innovative program. At Year 10 students enjoy an extensive program of semester units which provide diversity, challenge and the opportunity to pursue studies of particular individual interest. The VCE timetable aligns with Year 10 units allowing for advanced study if desired. Students are also able to participate in educational extension and enhancement programs in addition to their normal studies. Students interested in vocational education can opt into the vocational major stream, with the opt-in option of VET being included in their timetable.
The College is accredited to teach the SEAL program and is a founding member of the academy of accredited SEAL schools. Students who enter this gifted and talented program must complete testing in Year 6.
In Years 9 and 10 students are introduced to the broad range of services available from the Careers Centre and they are encouraged to use this facility in planning for future studies or in preparing for entry to the workforce.
The College also has a select entry Sporting Pathways Program. Students enter this program via an application process and successful completion of peak fitness and physio testing. The SPP program runs from year 7-10.
Student achievement at the VCE and VM level is outstanding at Warrnambool College. An extensive range of units are offered from mainstream academic studies through to Vocational Education and Training courses in areas such as Automotive, Building, Community Services, Engineering, Electro technology, Beauty, Plumbing, and Hospitality.
Our College recognises the diverse needs and aspirations of senior students and offers a curriculum that maximises their opportunity for entry into further studies, apprenticeships or career paths.
A thorough careers counselling process is a feature of our school¿s program which is aimed at meeting the specific needs of each VCE student. Student success at the VCE level is a major objective of our College.
The School operates numerous specialist academies for students to participate in (sport, drama, music, arts, cooking). These academies train regularly and compete at both local and state level.
Students are encouraged to participate in additional College activities which include sport, instrumental music, Performing Arts, public speaking and debating, academic competitions and student leadership amongst others. Opportunities are provided for students to participate in extension programs which include work experience, camps and international language and cultural tours. The achievements of our students in academic, sporting and cultural endeavours have been widely recognised at local, state and national levels.
Warrnambool College has developed a range of strategies to promote engagement, positive behaviour and respectful relationships for all students in our school. We acknowledge that some students may need extra social, emotional or educational support at school, and that the needs of students will change over time as they grow and learn.
Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2   Demonstrated capacity to work and collaborate with others in a team environment.
SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role The House Assistant will perform a number of duties in accordance with guidelines, accepted practice and school policy. They will be based in one of the College's six Houses and will be linked to a Leading Teacher who will supervise and monitor their work. This role is one of public relations and a customer service function and combines the duties of House assistant and coordinating College Communications and providing support to the Industry Link program
The Assistant is required to:
provide friendly and helpful assistance to students, parents and staff.
prioritise and manage work demand.
communicate effectively with a range of people.
work as part of the house team to ensure tasks are completed in a timely and professional manner.
provide specialized knowledge that is relied upon to deliver services to the work area.
The purpose of the Communications portion of this role is use social media and other medians to communicate to our community.
- Monitor, filter and contribute to the College Social Media platforms, promoting our College to engage with the Warrnambool Community and wider public.
- Liaise with College departments/ Learning Area to obtain engaging content.
- Publish engaging content through various social media channels to reach different audiences and demographics.
- Respond to user-generated comments and feedback to create positive conversations about our college
Responsibilities Provide co-ordination support to teachers and educational programs, such as: Rosters and organises the work
Provides routine supervision, guidance and support to other student support staff at ES Level 1 Range 1
Liaises with external providers of support services about clearly defined support needs and resources
Conducts routine presentations to parents to assist teachers in communicating objectives and outcomes relating to educational programs and/or students
Assists with the communication of student outcomes and educational programs.

Co-ordinate, organise and determine work priorities within a work area.
Ensure the efficient operation of a work area.
Obtain cooperation amongst staff within the work area and supervise the performance of tasks.
Communicate and liaise with school staff to foster cooperation.
Coordinate the preparation of routine school communication.
Ensure confidentiality of records is maintained.
Manipulate data/information and prepare documentation/basic reports.
Responsible for modifying work practices and procedures within the work area to meet routine operational requirements
Responsible for coordinating the day to operations of the House office
Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
- Through policy development, work with all staff to brand Warrnambool College and a consistent corporate image
- Contact media outlets when necessary, to promote a story, eg: newspaper and radio interviews, monitoring student permissions to engage with media;
- Build a strategic action plan and social media following, post strategic and thoughtful content.
Contribute to the tone of our college ¿ be serious, responsible or even funny if and where it makes sense.
- Present findings to the Exec team to assess and guide strategy moving forward
- Use social media and general marketing analytics, such as Followers, Page views, Clicks, Likes, Shares, Comments, Impressions.
- Creating posts to promote our college of external events happening around school, & on social media
- Check from the school calendar 3 weeks in advance.
- follow up with reports from camps and sport events esp for school magazine/newsletter
- organise photographer/ video for school events at professional quality.
- Ensure content on the College website is updated.
- together with the Senior School assistant, reshare of VCAA posts to VCE students via Compass
- thank you letters, congratulation letters and gifts to students and staff, including Christmas cards
- with the alumni coordinator advertise a 2 page overview of the school per term.
- Update the College electronic sign weekly.
- Monitor and stay on top of trends, videos, memes etc
- With the School Transition coordinator to provide admin support: schedule primary school session times etc. Continue to build relationships with local schools.
- With the Industry Links Leading Teacher promote the Industry Links partners through our website and social media, allow the public to see how our College is working with local industry. Work with FitzMedia to promote these partnerships.
- Compass ¿ promote House Activities, Sports Days, School Musical, Academies, Subjects Selections Expo, Open Day/Nights, Graduation, Formals, Band, Art Exhibitions, House Charity Days, School Captains Reports, Career Pathways Expo etc. Work with the Department Head/Teachers/Staff and our marketing person to obtain information, create artwork and schedule/post for Compass.
- Profile our staff through our school newsletter and social media.
- Checking homegroup rolls daily to ensure they are maintained correctly.
- Maintaining student attendance database and required documentation.
- Contacting parents to ascertain whether a student absence is approved.
- Preparing reports for Homegroup teachers and House coordinators to facilitate the follow-up of student absences.
House support:
- Triage students re wellbeing before they report to the Wellbeing centre.
- Uniform administration and support
- Answering and attending to phone and general enquiries to the House
- Word processing, filing, photocopying of House documents and resources.
- Ordering supplies and requisites
- Assisting in the organizing of House events eg. Graduations, parent info evenings, assemblies
- Attending House Meetings and taking minutes
- Ensure the Office Core Values of professionalism, efficiency, cheerfulness, reliability, politeness and teamwork are
implemented, followed and supported at all times.
- Other duties as directed by the Principal Class.
Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Part time / From 07/10/2024 - 19/12/2025

#J-18808-Ljbffr