Job posted: 17/07/2024 Job type: Part time / Fixed Term until 1 September 2025 Organisation: Department of Health Occupation: Administration/Secretarial Reference: VG/1807891 Job posted: 17/07/2024 Closes: 31/07/2024 Occupation: Administration/Secretarial Classification: VPSG4 Job duration: Fixed Term until 1 September 2025 Reference: VG/1807891 Occupation: Administration/Secretarial Salary Range: $92,332 - $104,762The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We're focused onsupporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact withcommunicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health andwellbeing treatment or accelerating medical research. It's all part of the way we partner with the community to help every individual lead a healthy life.About the role: Reporting to the Associate and working under the supervision of the Senior Project Officer, the Administrative Officer will be responsible for providing administration and coordination support to the Patient Review Panel key purpose of this role is to process and be responsible for applications made to the Patient Review Panel for further storage periods of embryos and gametes. This includes reviewing applications, data entry, liaising with IVF clinics and applicants, making recommendations to Panel members, processing decisions and advising applicants and clinics of Patient Review Panel Unit provides secretariat and legal support to the Patient Review Panel, an independent quasi-judicial body established under Part 9 of the Assisted Reproductive Treatment Act 2008 that determines complex and sensitive applications by individuals and couples who wish to access assisted reproductive treatment where permission to do so is required. About us: At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected. We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all. How you'll make a difference:Perform a range of administrative tasks accurately and in a timely manner within a highly confidential setting.Inbox monitoring, answering queries, provide timely advice, and undertake follow up action.Perform computer-based tasks including receipting, reviewing and processing applications, updating databases and generating reports.Prepare recommendations for managers and decision-makers and draft of written correspondence to applicants and ART clinics.Organise and maintain highly confidential office files and utilise electronic records managements systems and other systems effectively.Identify improvements and ensure new systems and processes are developed in collaboration with the rest of the team and relevant subject matter experts across the department, to identify the most appropriate solutions.Establish and maintain effective working relationships and ongoing communication with key stakeholders external to the department.Share your expertise with others to contribute to the capability across the team and broader responsible for organising and delivering own work priorities, with manager's input.Demonstrated willingness to be flexible and adaptable to changing priorities with the ability to meet deadlines while working in pressured situations. To learn more please click 'Apply' to view the Position Description on the website. What we offer: The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.A strong commitment to work-life balance, including a diverse array of flexible working to apply: Applications should include a resume and a cover letter. Click the 'Apply' button to view further information about the role including key contact details and the advertisement closing date. We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at . For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health .Preferred applicants may be required to complete a police check and other pre-employment checks including proof of 3 vaccinations (including booster) against COVID-19. Information provided will be treated in the strictest confidence, in line with our Privacy Policy . The Jobs and Skills Exchange (JSE) Recruitment Policy allows for priority consideration for employees who apply through the Jobs Skills Exchange (JSE) jobs board platform. As such, these employees are strongly encouraged to submit their application through the JSE. Job classification:VPSG4Contact:To apply for this role, you will be redirected to the Department of Health job application system.#J-18808-Ljbffr
