Temporary Administrative Coordinator, Astrophysics
The Center for Computational Astrophysics (CCA) is currently seeking a temporary Administrative Coordinator to join the team in collaboratively managing the financial, clerical and administrative operations of the center.
The coordinator will be trained on administrative support appropriate to the role and will be expected to work closely and cooperatively with other admin team members and with the center's senior scientific leadership. The coordinator will be vital in creating a welcoming, supportive, and productive atmosphere for the center itself.
This is a temporary, part-time (approximately 20 hours per week) opportunity with an anticipated start in October of 2024 and expected to last until March 2025.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Serve as one of the first points of contact for scientists and guests, fostering and building good working relationships, both internally and externally.
Provide administrative support to CCA's scientific leadership including scheduling meetings, preparing expense reports, ordering books and research supplies, and coordinating visits by guests and potential new group members.
Serve as liaison or main point of contact between staff and CCN visitors and guests, including making travel arrangements and coordinating schedules.
Update and maintain the center's various communications channels including the departmental welcome slide deck, email and contact lists.
Take proactive responsibility for making travel and conference arrangements in conjunction with the Events Team.
Assist with planning and executing group and project meetings and workshops including polling for availability, collecting meeting materials, ordering catering, coordinating internal calendars and maintaining the center's contact lists.
Perform any other duties or tasks as assigned or required.
MINIMUM QUALIFICATIONS
Education
Bachelor's degree preferred.
Experience
At least 2 years of experience in high-level administrative support.
Previous experience coordinating travel, handling complex calendars for various high-level personnel, and scheduling and hosting events is a plus.
Previous work in a scientific research or academic setting is a plus.
Related Skills & Other Requirements
Consistent accuracy, careful attention to detail and the ability to organize many complex assignments and activities simultaneously.
Excellent interpersonal, verbal and written communication skills.
Familiarity with Google Sheets, Microsoft Excel and Microsoft Word in Mac OS environment.
Resourcefulness and good judgment.
Willingness to take responsibility and the capacity to function well with minimal oversight.
Ability to interact with a diverse population and a can-do spirit to help create a team culture.
Must be willing and able to work occasional evenings.
REQUIRED APPLICATION MATERIALS
Please submit a résumé and cover letter stating your interest in the position.
COMPENSATION
The compensation for this position is an hourly rate of $29.32 – 33.65 per hour.
THE SIMONS FOUNDATION'S DIVERSITY COMMITMENT
Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.
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