Who are we?Humanforce's vision is to make work easier and life better for frontline and flexible workforces.Humanforce provides the market leading, best-in-one human capital management (HCM) suite for frontline and flexible workforces - without compromise. Our employee centred, intelligent and compliant HCM suite is highly integrated and composable, and consists of Workforce Management (WFM), HR, Payroll, and Wellbeing.Humanforce has built strong foundations since its founding in 2002. We help over 2300 customers and almost 1 million employees under management in 30+ countries, across a wide range of industries, including aged, child and health care; education; hospitality; retail; local government and more. Today, we have offices across Australia, New Zealand, United Kingdom, North America and the Philippines.Customers choose Humanforce because we enable them to deliver an exceptional employee experience, build a compelling employee value proposition, and connect the flow of the world's talent with the growth, productivity and efficiency objectives of frontline and flexible workforces.Who you areAre you a friendly and organised person with a talent for juggling multiple tasks while fostering a warm atmosphere? In the role of Executive Assistant/Office Manager, you'll be integral to supporting our Executive Leadership Team (ELT) and ensuring that our awesome office spaces across the globe operate seamlessly. Our HQ office is situated right in the vibrant heart of North Sydney, just a quick walk from public transport. Come and be part of a fantastic team in a vibrant workspace where collaboration and culture flourish. We value your positive attitude and enthusiasm to grow over formal qualifications!We kindly ask that only applicants located in Sydney, Australia apply, as we're looking for someone excited to join us in our vibrant office environment 5 days a week!What you will do:Executive Assistant Duties:Calendar Management: Take charge of coordinating and managing the schedules for the Executive Leadership Team, expertly liaising with clients and organising meetings and appointments with accuracy and strong attention to detail.Travel Arrangements: Organise seamless business travel by handling flights, accommodations, and itineraries while ensuring every detail is meticulously attended to.Document Preparation: Support the creation of reports, presentations, and memos, ensuring they are polished, professionally formatted, and delivered punctually.Meeting Coordination: Take the lead in preparing meeting agendas, documenting minutes, and tracking action items to facilitate effective discussions and timely follow-ups.Office Management Duties:Office Operations: Take charge of the day-to-day tasks that keep our office running like a well-oiled machine! This includes managing supplies, organising the workspace, and coordinating with vendors to ensure our locations thrive in efficiency and comfort.Team Engagement: Get ready to spark joy! Plan and coordinate exciting company events, including team-building activities and celebrations that enhance our warm and collaborative culture.New Employee Onboarding: Extend a heartfelt welcome to our new team members by guiding them through a seamless onboarding experience, ensuring they feel right at home from day one.Facilities & Vendor Management: Ensure our office facilities shine by managing maintenance across all locations and collaborating with service providers to keep everything running seamlessly.What you'll needOrganisational Skills: You effortlessly keep schedules, meetings, and tasks on track, ensuring everything runs smoothly.Communication Expertise: Your exceptional verbal and written communication skills foster seamless collaboration and connection with others.Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other essential office tools is highly advantageous.Positive Demeanour: Your friendly and approachable nature cultivates a warm and inviting atmosphere in the office.Collaborative Spirit: You thrive in a team-focused environment, naturally gravitating towards cooperation and teamwork.Relevant Experience: Previous background in an executive assistant or office management role is a definite need for this role.Proactive Attitude: A willingness to adapt, learn, and take initiative is highly valued and encouraged.Some 'nice to haves'Having experience in the Technology industry would be a valuable asset, though it's not a strict requirement.Our valuesWe are boldWe are all inWe are customer obsessedWe do what we sayWe are good humansOur approach to flexibilityWe are passionate about people making their own decisions about where and when they work. Our aim is to facilitate hybrid working (mix of in the office and from home) where possible to support our people to be effective, empowered, and productive to achieve both their career and personal goals. Because we recognise that working flexibly means different things to different people, flexible working exists in many forms.BenefitsA flexible working environmentThe opportunity to be part of a fast-growing tech companyA focus on development with access to Go1 learningPaid parental leave and Quarterly Wellbeing DaysEmployee talent referral scheme (know great people, be rewarded)A fun and friendly culture working with passionate and talented peopleA work environment where you can genuinely improve the world of work!We are a diverse and dispersed organisation and are actively looking to grow our team with individuals from all diverse backgrounds. We encourage applicants from all backgrounds, cultures, ages, genders, neurodiversity, religions, sexual orientations, and experiences to apply.We are a 2024 Circle Back Initiative Employer and commit to respond to every applicant.
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