About usDiadem is a world-class integrated practice that shapes brands for the built environment. We plan, design and project manage signage and wayfinding strategies that connect people to place.
We operate at the intersection of branding and architecture, where people experience brands. A fluid and dynamic design and project management consultancy that thrives on a culture that collides strategic, creative and technical expertise.
We shape the physical experience of places and brands by combining inventive solutions with frank advice so that clients can bank on innovation, value and certainty with every project.
In this world collaborating with other creative agencies and clients, we enable design that creates positive customer experiences in the built environment. We deliver significant projects in a broad range of corporate and government segments including airports, retail centres, urban spaces and universities across Australia and Asia Pacific.
About the roleWe are looking for a dynamic and highly organised Studio Coordinator to review and schedule incoming design tasks in our studio, which comprises over 20 designers. This exciting role involves close collaboration with our Director of Design and our project teams across Australia and New Zealand. You will foster trusted relationships internally to ensure timely outcomes by effectively managing resources, deliverables, and deadlines, while also ensuring the smooth operation of the studio. This position is ideal for someone with strong communication and organizational skills, as well as the ability to maintain a calm demeanor in a busy office environment. Experience in design is not required.
Key ResponsibilitiesReporting to our Director of Design, the primary responsibilities for this role include:
Receiving and triaging design briefs from our wider internal project teams in Australia and NZ, and assigning these to relevant designersScheduling and monitoring progress ensuring they are running on program whilst keeping internal team members updated with the projectUsing our in-house project management software, keeping track of project statuses, manage workflow and resourcing of projects to keep track of task dependenciesBuilding effective relationships with our internal team members across the businessFacilitating weekly team meetings/briefingsPreparing monthly reporting Skills and experienceHighly organisedExcellent communication skills, both written and verbal as well as a good listenerGreat interpersonal and relationship management skills Proficient negotiation skillsPassionate about bringing people together and aligning teams to a common goalAn appetite for working in a fast-paced environmentPassionate about planning and processes Develop project programsSupporting with bid writing and pitch development for new projects/businessOrganising team events and facilitating team initiatives in the design team and across the businessSupporting with end of month reporting and timesheet admin CultureDiadem thrives on a culture that collides strategic, creative and technical expertise. We believe in challenging the norm and each other. We empower our people to do more and to inspire each other to do our best and most fulfilling work.
We celebrate team. Diadem is not about individual heroes, we celebrate team outcomes and every individual is given equal opportunity to provide input and ideas to our work, promoting a genuine collaborative spirit.
Dynamic Team - Diadem staff enjoy an environment that is fast-paced and offers many opportunities to work closely with a wide variety of colleagues across the business.
Role Autonomy - Although part of a team you will have lots of scope and autonomy to make your own decisions and lead projects.
Opportunities – We work all over Asia Pacific for large clients and so there are many opportunities to work on interesting projects, here and abroad.
Professional Development – We support staff to continually upskill and add to their capabilities through team-wide training as well as personal development plans.
Location - We are located in the heart of the CBD, with easy access to public transport and the other benefits of being in the CBD. Our office provides a warm environment, designed for collaboration.
Flexible workplace - We have always supported a flexible work environment for all staff. We support the ability to work from home when practical or required.
Stability – We are a long-standing business, proud of our supportive working environment.
BenefitsWe value our people which is why we set out to provide an environment that will enable you to thrive. We truly believe at Diadem you will have the opportunity to achieve your career's best and most fulfilling work.
Therefore, we provide a diverse and inclusive work environment and offer many benefits to ensure your ongoing professional development & well-being.
Community – We're a social bunch and regularly enjoy taking time out of the office and participating in a variety of elective social events/activities throughout the year. You'll soon feel part of our community.
Employee Rewards - Our employee rewards and recognition program encourages our team to celebrate each other's success, with monetary perks.
Employee Assistance Program - Every employee at Diadem has access to free and confidential counselling services.
Social conscious - Diadem supports several charities and there are regular opportunities to participate in fundraising events.
If you're excited about the chance to join our collaborative team at Diadem, where we strive to create a positive work environment and where employees are passionate about their roles, this might be the perfect opportunity for you!