Senior Contracts Administrator

Senior Contracts Administrator

John Holland Pty Ltd

Senior Contracts Administrator

Details of the offer

Senior Contracts Administrator, North Western Program Alliance
North Western Program Alliance consists of four Participants, working as ‘one team’ collocated in the Alliance’s head and project offices. NWPA has a proven track record with the completion of four level crossing removal projects, a Premium station rebuild and another two projects in delivery and three in development.
We are looking for a Senior Contracts Administrator to join our team working on level crossing removal projects. As Senior Contracts Administrator you will plan and manage the end to end commercial management of large subcontracts and self-performed works, both directly and indirectly. Work effectively with internal and external stakeholders and direct reports to deliver project commercial outcomes.

Responsibilities of the role include:
-Participate in scope of works planning, ensuring that scope gaps are minimised, cost efficiencies are maximised and subcontractor capabilities are considered
- Prepare procurement strategies, including breakdown into individual works packages, identification of potential subcontractors, procurement methods and timing
- Ensure compliance with procurement methodology including competitive tendering, subcontract contract award, and effective and timely subcontract management
- Provide management and leadership to other commercial roles, including direct reports
- Maintain contact and good working relationships with a broad range of subcontractors and a maintain good awareness of market conditions and movements
- Assess commercial and contractual risks, identify and implement appropriate controls and escalate actual or potential issues to Commercial Manager and or Project Manager
- Provide commercial support for self-perform works
- Assist dispute resolution processes as required
- Ensure cost forecasting for allocated subcontracts and cost codes (including those allocated to direct reports) are accurately maintained and cost issues are appropriately escalated upon identification
- Effectively manage subcontracts through all phases, including scope preparation, procurement, cost forecasting, subcontractor management, payment claims/variations processing, completion and close out.
- Ensure subcontractor payment claims are managed in compliance with the Security of Payments Act
- Operate and maintain commercial and procurement systems including Project Costs Reporting (PCR), Project Pack Web (PPW), SharePoint, and Asset Registers.
- Ensure compliance with Building Code at all times and report any potential non-compliances
- Prepare reporting on commercial performance periodically and on an ad hoc basis as required
- Assist with Head Contract administration where required
- Develop and maintain relationships with all Participants through effective collaboration and consultation, and involve Participants where appropriate in delivery of the project.
- Ensure others in the team understand their accountabilities and follow up on team performance
- Lead the commercial input into the construction team in development of cost forecasts and monthly reviews

To be successful in this key role, you must have:
- Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent
- Minimum 5 years’ experience as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry
- Experience in all stages of subcontract management, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations management, completion and close out

John Holland is committed to building, valuing and promoting inclusiveness and diversity across the business. We have diversity streams to align our strategic initiatives, these include: Gender, Indigenous, LGBTI, Age, Cultural and Disability.

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