Senior Administration Officer (GP, Clinical & Elective), School of Medicine
Based in Fremantle Campus
Full-time, Continuing Opportunity
Make a positive impactFriendly and collaborative environment$75,182-$83,594 pa (Level 5) + 14% superannuationAbout the university
The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.
About the role
The School of Medicine (Fremantle) offers a four-year Doctor of Medicine (MD) program that has been fully accredited by the Australian Medical Council of Australia and is highly ranked by graduates in national surveys.
Key features include a focus on small group teaching and problem-based learning, combined with rich clinical experiences across the entire program.
The school also offers several postgraduate health education programs to assist health professionals to develop their capabilities as educators and leaders and a Pre-Medicine Certificate at an undergraduate level.
Key Responsibilities
General Practice Placements:
Facilitating administrative support for financial arrangements and Placement Agreements with General Practices hosting students.
Managing all GP placements for students enrolled in the MD program.
Handling requisitions, purchase orders, and receipting using PeopleSoft.
Clinical Placements:
Overseeing hospital placements during the Clinical Years.
Supporting Foundation Year placements as needed.
Liaising with key stakeholders, including hospital administrative staff and clinicians, regarding hospital placements.
Managing administration of Clinical Mentors, Teachers, and hospital funding.
Processing requisitions, purchase orders, and receipting through PeopleSoft.
Elective Placements:
Manage and administer all aspects of the electives program for penultimate and final year MD students.
Other Duties:
Ensure compliance with Occupational Health and Safety standards, including identifying, assessing, and controlling health and safety risks in the workplace.
Assist with recruiting examiners for clinical exams and OSCEs as needed.
Perform other duties as directed by the National Head of School/School Manager or delegate and comply with all reasonable training and duties as identified by the line manager or delegate.
Adhere to University policies and procedures in all aspects of work and conduct.
Qualifications, skills & experience
Relevant Educational qualifications, in combination with administrative experience.
Successfully managed and coordinated high-responsibility programs.
Known for strong organisational skills, ensuring deadlines are met and goals achieved.
Effective communicator skilled in engaging with students, academic staff, and medical professionals.
Proficient in maintaining confidentiality and exercising sound judgment, with advanced computer literacy in Excel and Word.
Benefits
Generous training and development opportunities
Friendly and collaborative working environment
Fast paced environment with opportunity for professional growth
How to apply
Please apply online with a resume and cover letter outlining your suitability for the role.
Previous applicants do not need to apply.
Applications closing date:
25 September 2024
For further information on how to apply, please visit:
How to apply | Notre Dame
Applicants are expected to have current and valid work rights in Australia.
Aboriginal and Torres Strait Islander people are encouraged to apply.
The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
Contact us
Please direct your queries regarding this role to
isha.shah , Talent Acquisition Partner,
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Unsolicited contact from recruitment agencies will not be entertained.
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