Receptionist / Admin Assistant

Company DescriptionAre you interested in working on some of the world's most exciting projects, with some of the world's leading businesses?
At Turner & Townsend we're passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our clients deliver ambitious and highly technical projects in over 118 offices and 47 countries worldwide.
At Turner & Townsend, we offer a wide variety of benefits to our staff to help them inside or outside of the work. We offer true work life balance, working from home arrangements, team events and much more.
Job DescriptionAssist with responding and attending general queries from the team and supporting in administrative tasksDocument formatting, when requiredManage meeting room bookingsEvent management for quarterly team eventsSit at reception and make sure all meeting rooms are functionalAnswering and diverting client calls to appropriate personsOrdering & topping up stationery & office supplies for each levelMaintaining a clean office space – emptying the dishwasher, maintaining coffee machine etc.Organizing and preparing catering & drinks for in-house events (e.g. birthday month, town hall, Vivid etc.)Logging all office maintenance jobs with the building managerProgramming security passes for new starters and interstate visitorsReceiving and sorting mail & packagesMeeting & greeting clients as first point of contactMeeting room preparation - Setting up/Packing down meeting rooms for eventsBooking local, interstate & overseas couriers and sending mailAllocating & maintaining lockers for staff use on both levelsOther adhoc tasksQualifications0 - 3 years' experience in a similar roleBusiness administration/management qualification or relevant experience.Proficiency in Microsoft Office SuiteExperience with D365, Teams and Sharepoint would be an advantageProactive approach with the ability to drive compliance requirements of the team.Ability to handle pressure and meet deadlines.Possesses tact, diplomacy and assertiveness to achieve objectivesStrong attention to detailReliable, approachable, punctual and professional attitude.
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